Administrative Assistant 2

University of Washington•Seattle, WA

About The Position

Harborview Clinical Engineering is hiring an Administrative Assistant to provide an interface between customers, staff, and department functions. The position maintains the computerized maintenance management systems database (TMS) and serves as a central communications and documentation point for sustained department operations. It also provides quality control and oversight of documented work and closeout data in TMS and front-office functions. This regular, full-time position works a day/first shift. The role is under general supervision and involves independently handling a variety of complex clerical projects and assignments. The position requires a high school diploma or GED and two years of office or administrative support experience; equivalent education and/or experience may substitute for these minimum qualifications unless legal requirements apply. The hourly pay range is $21.70 to $28.19. The role is represented by WFSE HMC.

Requirements

High school diploma or GED and two years of office or administrative support experience.
Equivalent education and/or experience may substitute for minimum qualifications except where legal requirements, such as a license, certification, or registration, apply.
Working knowledge of TMS to enter, edit, and complete corrective and preventive maintenance work orders.

Responsibilities

Perform complex clerical projects and assignments, including revising filing systems and updating database files.
Use TMS to enter, edit, and complete corrective and preventive maintenance work orders.
Triage requests, assign priorities, and dispatch work to shops through phone, fax, email, pager, radio, or other required channels.
Maintain the credibility and integrity of TMS system data.
Track and maintain a database for requisitions and purchase orders in support of the department.
Order office supplies and maintain inventory to meet department needs.
Distribute incoming and outgoing mail and coordinate communications with other departments at Harborview Medical Center and the University of Washington.
Inform department management of staff unscheduled time off or sick leave.
Screen vendor and phone inquiries and dispatch calls to appropriate personnel.
Interface professionally with vendors.
Maintain filing systems, including archives.
Provide quality control and oversight of documented work and closeout data in TMS and front-office functions.