Administrative Assistant 2

University of Washington Medical Center•Seattle, WA

1d•$22 - $28

About The Position

Harborview Clinical Engineering is hiring an Administrative Assistant to provide an interface between customers, staff, and department functions. The role maintains the computerized maintenance management systems database (TMS), provides a central communications and documentation point for sustained department operations, and oversees the quality of documented work and closeout data in TMS and front-office functions. Under general supervision, the Administrative Assistant independently performs complex clerical projects and assignments, including revising filing systems and updating database files. The position works on the day shift and is full-time.

Requirements

High school diploma or GED and two years of office or administrative support experience.
Equivalent education and/or experience may substitute for minimum qualifications, except where legal requirements such as a license, certification, or registration apply.

Responsibilities

Perform complex clerical projects and assignments, including revising filing systems and updating database files.
Use TMS to enter, edit, and complete corrective and preventative maintenance work orders.
Triage requests, assign priorities, and dispatch work to shops.
Dispatch requests to shops by phone, fax, email, pager, radio, or other required methods.
Maintain the credibility and integrity of TMS system data.
Track and maintain requisition and purchase order databases in support of the department as requested.
Order office supplies and maintain inventory to meet department needs.
Distribute incoming and outgoing mail and ensure communication with other departments at Harborview Medical Center and the University of Washington.
Inform department management of unscheduled time off or sick leave among departmental staff.
Screen vendor and phone calls and dispatch them to appropriate personnel.
Interface professionally with vendors.
Maintain the filing system, including archives.
Provide quality control and oversight of documented work and closeout data within TMS and front-office functions.