Administrative Assistant

Cytek Biosciences • Bellevue, WA

10d • $30 - $37 • Onsite

About The Position

Cytek Biosciences is seeking an Administrative Assistant to support the efficient operation of its Bellevue workplace and office. Reporting to Facilities, this role provides organizational and strategic support that contributes to employee comfort, streamlined site operations, and a collaborative research and development environment. The Administrative Assistant serves as a key on-site resource, working with leadership and teams across R&D, Facilities, HR, Purchasing and Supply Chain, IT, and Manufacturing.

The position manages front-desk operations, visitor access, incoming and outgoing packages, and office, kitchen, and facilities supplies. It supports site procedures, onboarding, building access, space planning, scheduling, and facilities needs. The role also helps foster employee culture by organizing site events, communicating information, and maintaining internal office documentation. This is an onsite position at the Bellevue office five days per week.

Requirements

• At least 2–3 years of experience as an Administrative Assistant, Office Administrator, Facilities Coordinator, or in a similar role.
• Proficiency in MS Office, including Word, Excel, PowerPoint, Teams, SharePoint, and Outlook.
• Familiarity with office equipment.
• Comfort with phone apps, technology, and AI tools.
• Professional and highly proficient phone, email, and intranet communication with internal and external personnel.
• Attention to detail and ability to multitask.
• Strong organization and prioritization skills.
• Strong follow-up and coordination skills to ensure timely completion of assigned tasks.
• Problem-solving skills and a creative, proactive attitude.
• Ability to work independently and take initiative.
• Ability to work effectively with employees, external vendors, and property management teams.
• Professionalism when handling confidential and sensitive issues.
• Ability to sit or stand in front of a computer for extended periods, walk throughout the facility, and lift up to 20 lbs.
• Available to work onsite at the Bellevue office five days per week.

Nice To Haves

• Bachelor's degree preferred.
• Experience coordinating with facilities vendors, service providers, and property management teams preferred.

Responsibilities

• Serve as the primary contact for visitors, guests, and facilities at the Bellevue site; log visits and escort visitors as needed.
• Receive and ship packages, deliver them to appropriate departments, handle packing slips and invoices, and update status in the corporate database where appropriate.
• Coordinate with the facilities project manager and safety and EHS vendors to support an organized and efficient onsite environment.
• Manage office, kitchen, and facilities supplies, including monitoring stock levels, inventory, ordering, and restocking.
• Collaborate with R&D, Facilities, HR, Purchasing and Supply Chain, IT, and Manufacturing to provide onsite support.
• Assist with developing and implementing corporate systems and procedures as needed.
• Work with HR, Security, and Facilities on site-specific tasks.
• Issue building and fitness facility badges and guest and visitor passes as required.
• Support employee onboarding in partnership with HR, Facilities, and IT.
• Assist leadership and the facilities team with space planning and building and facility needs.
• Coordinate schedules, appointments, and meetings for onsite leadership and management as needed.
• Plan, budget, and execute site-specific events, including holiday parties, social gatherings, and team-building activities.
• Serve as a resource for employees and help communicate site-specific information or requests.
• Manage and update internal office documentation, including knowledge base and intranet pages, to keep information current and accessible.

Benefits

• Cross-functional rotation program providing administrative and operations team members hands-on exposure across HR, Facilities, Supply Chain, and Operations, with opportunities to build skills and develop their careers.
• Collaborative, people-first culture with visible and valued contributions and partnership with leadership and cross-functional teams.
• Opportunity to serve as a central resource at a growing site supporting life sciences research and development.
• Stability of an established, publicly traded company combined with the energy and opportunity of a company scaling its operations and sites.
• Mission-driven work supporting research that improves human health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED