Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
• Knowledge of UA licensing approval procedures, procurement through BuyBama, and procedures to make purchases through outside vendors.
• Knowledge of P-card travel and non-travel purchases and reconciliation through Concur.

Responsibilities

• Provides administrative support for the operations of unit.
• Performs moderately complex and well documented administrative tasks.
• Acts as office liaison/receptionist.
• Receives and routes phone calls, emails, and/or guests.
• Maintains files and enters data.
• Drafts and sends communications on supervisor/departmental staff behalf.
• Reconciles P-Card/Concur for other staff/faculty against departmental budget.
• Performs some simple budget monitoring/entry.
• Operates standard office equipment such as personal computers, copiers, fax machines, etc.
• Assists with procurement of supplies and promotional items.
• Picks up supplies from local vendors.
• Assists in the logistics of on campus events for the faculty of the department.
• Manages schedules for graduate assistant and student workers.
• Handles the budgets for the department and the e-time and leave approvals for employees.