Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associate's degree with at least four years of high-level administrative experience or equivalent combination of education and experience.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Demonstrated strong communication (written and oral), interpersonal and organizational skills.
• Demonstrated ability to take initiative and handle ongoing activities with minimal supervision while using sound judgment and paying close attention to details.
• Demonstrated ability to troubleshoot, adapt to and make recommendations for change/improvements as they relate to position responsibilities.
• Strong computer skills, particularly with Word, Excel, and Outlook.
• Demonstrated positive work ethic and ability to work independently as well as collaboratively within a team environment while managing frequent interruptions.
• The successful candidate will share an interest in the mission of the department and the institute and demonstrate a problem-solving mindset with ability to pivot with shifting priorities.

Nice To Haves

• Experience with InDesign and WordPress.
• Experience with HTML, Qualtrics, and Salesforce.
• Experience with PCard, eShop, I Want documents, and Cornell travel reimbursement system (Concur), or the ability to learn such systems quickly.

Responsibilities

• Serve as the front desk representative and primary point of contact for walk-in, phone, and email inquiries.
• Provide administrative support to faculty, directors, and program leadership, including calendar coordination and scheduling.
• Coordinate mail distribution and maintain departmental communication channels.
• Coordinate office, studio, and shared equipment inventories, including laptops, cameras, and other resources.
• Coordinate building access requests and card access permissions.
• Collaborate with Facilities staff to address maintenance needs and ensure effective office operations.
• Assist with meeting coordination, visitor accommodations, and departmental logistics.
• Arranging domestic and international travel and processing travel reimbursements.
• Providing guidance on travel and expense policies and systems.
• Processing reimbursement requests and supporting departmental financial transactions.
• Coordinating purchasing and procurement activities for teaching, research, and departmental needs.
• Managing orders, invoices, shipping requests, and related documentation.
• Partnering with central service teams to resolve financial and procurement issues efficiently.
• Reserving spaces and coordinating virtual event platforms.
• Planning and coordinating event logistics, catering, materials, registration, and on-site support for workshops, seminars, speaker events, board meetings, and special programs.
• Promoting events and ensuring guests, speakers, and attendees have a positive experience.
• Collaborating with internal and external stakeholders to support successful program delivery.
• Maintaining and updating website content.
• Drafting newsletters, publications, announcements, and event communications.
• Managing social media channels, including LinkedIn, Facebook, and Instagram.
• Creating promotional materials for programs, events, and initiatives.
• Gathering stories and highlights that showcase the impact of faculty, students, and institute activities.
• Taking photos and supporting communications efforts at events.

Benefits

• Comprehensive health care options
• Generous retirement contributions
• Access to wellness programs
• Employee discounts with local and national retail brands
• Health and personal leave
• Three weeks of vacation
• 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Two additional floating holidays
• Tuition-free Extramural Study and Employee Degree Program
• Tuition aid for external education
• Cornell Children's Tuition Assistance Program