Administrative Assistant Intermediate

New Mexico State University • Las Cruces, NM

2d • Onsite

About The Position

New Mexico State University's Department of Civil and Environmental Engineering is seeking an organized, service-oriented Administrative Assistant to support the department head, faculty, staff, and students. The position provides administrative support across office operations, human resources, finance, procurement, and student administrative services. It also serves as the department’s main point of contact for visitors and stakeholders.

Requirements

• High school diploma and 3 years of relevant experience, or an associate's degree and 1 year of relevant experience.

Nice To Haves

• Experience with Microsoft Office applications.
• Willingness to learn new software and systems.

Responsibilities

• Provide general administrative support for office operations, personnel, and human resources and finance transactions.
• Support financial activities, including accounts payable, department-level budgeting, travel expense accounting, and financial reporting.
• Reconcile purchasing and WEX cards, maintain department records, and submit journal entries.
• Support human resources processes, including applicant recruiting, onboarding, and out-processing.
• Process hiring paperwork, primarily EPAFs and I-9s, including I-9s for international student employees, and timesheets for various personnel.
• Support procurement, including processing requisitions and purchase orders, setting up vendors, managing AggieMart access, and placing orders.
• Assist with student administrative services, including applications, enrollment, classroom scheduling, and utilization.
• Serve as the main point of contact for department visitors and stakeholders.
• Maintain office inventory and manage room reservations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree