Administrative Assistant Intermediate

New Mexico State University•Las Cruces, NM

3d•Onsite

About The Position

New Mexico State University’s Department of Civil and Environmental Engineering is seeking an organized, service-oriented Administrative Assistant to support the department head, faculty, staff, and students. The position provides general administrative support for office operations, personnel, human resources, finance, procurement, and student administrative services. It also serves as the main point of contact for visitors and department stakeholders.

Requirements

High school diploma and 3 years of relevant experience, or an associate degree and 1 year of relevant experience.

Nice To Haves

Experience with Microsoft Office applications.
Willingness to learn new software and systems.

Responsibilities

Provide general administrative support for office operations, personnel, human resources, and finance transactions.
Support finance activities, including accounts payable, department-level budgeting, travel expense accounting, and financial reporting.
Reconcile purchasing and WEX cards, maintain department records, and submit journal entries.
Support human resources activities, including applicant recruiting, onboarding and out-processing, and hiring processes.
Process EPAFs, I-9 forms—including those for international student employees—and timesheets for various personnel.
Process procurement activities, including requisitions, purchase orders, vendor setup, AggieMart access, and orders.
Provide student administrative services, including processing applications, enrolling students, and managing classroom scheduling and utilization.
Assist students and facilitate financial transactions and payment reimbursements.
Serve as the main point of contact for visitors and department stakeholders.
Maintain office inventory and manage room reservations.