Administrative Assistant

Veseris • Austin, TX

2d

About The Position

We are seeking an organized, proactive, and service-oriented Administrative Assistant to support the day-to-day operations of the corporate office and provide administrative support to company leadership and employees. The role calls for someone who takes ownership of their work, independently manages multiple responsibilities, and uses initiative and available time productively as priorities and activity levels vary. The Administrative Assistant helps keep the office running smoothly by coordinating meetings, events, travel, expenses, vendors, documents, and other administrative activities. The successful candidate is professional, approachable, detail-oriented, dependable, and willing to step in wherever needed.

Requirements

• 3–5 years of administrative, corporate office, office coordination, or executive-support experience preferred.
• Strong organizational, prioritization, and time-management skills.
• Ability to manage multiple assignments independently and follow through to completion.
• Self-directed approach and ability to take initiative without constant supervision.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Professional, approachable, and service-oriented demeanor.
• Ability to appropriately handle confidential and sensitive information.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to adapt to changing priorities and remain productive in a corporate environment with varying workloads and activity levels.
• Comfort learning and working within company travel, expense, HR, and administrative systems.

Nice To Haves

• Experience coordinating meetings, events, business travel, expenses, and vendors.

Responsibilities

• Serve as a primary point of contact for day-to-day corporate office needs and help keep the office organized, welcoming, supplied, and ready for employees, leadership, and visitors.
• Manage office, kitchen, breakroom, and general supply inventory and replenishment.
• Coordinate facilities, maintenance, repair, and building-related requests with property management and outside service providers.
• Maintain conference rooms, common areas, shared office spaces, and office hospitality needs, including catering and food deliveries.
• Assist employees with routine office requests and questions; maintain office records, vendor contacts, administrative resources, and shared information; track requests through resolution.
• Identify administrative and office needs and opportunities to improve organization, efficiency, and the employee and visitor experience.
• Support workspace preparation and administrative needs for new employees and office visitors.
• Coordinate logistics for corporate, employee, and leadership meetings, events, and activities, including room reservations and setup, catering, materials, invitations, and RSVP tracking.
• Prepare meeting materials and assist with employee recognition, engagement activities, celebrations, and corporate events, including awards, gifts, supplies, timelines, and checklists.
• Coordinate appointments, meetings, conference calls, and routine calendar requests; schedule meetings with multiple participants and resolve routine conflicts.
• Prepare agendas, presentations, correspondence, reports, spreadsheets, and supporting materials; maintain trackers, templates, contact lists, records, and shared files.
• Monitor deadlines and follow up on outstanding administrative items; provide support to leadership and departments as needed.
• Prepare and process expense reports; organize receipts and supporting documentation; follow up on missing information and help ensure timely submission.
• Prepare, proofread, edit, and format business documents and assist with routine corporate and employee communications.
• Compile information requested by leadership and departments; maintain organized electronic files and confidential administrative documentation.
• Assist with departmental projects, special assignments, and cross-department administrative coordination and follow-up.
• Take on additional administrative support, projects, and organizational needs as workload permits.

Benefits

• Competitive base pay
• Medical, dental, and vision insurance starting on day one
• 401(k) with company match
• Company-paid life insurance
• Company-paid short-term and long-term disability insurance
• Health Savings Account (HSA) with employer contribution for eligible plans
• Flexible Spending Accounts (FSA) for eligible plans
• Employee Assistance Program (EAP)
• Paid time off beginning on the first day, with 18 days accrued annually
• Paid company holidays
• One floating holiday each year
• Employee Referral Bonus Program
• Education Assistance/Reimbursement Program
• Career development and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed