Administrative Assistant III

KBH Industrial•Richland, WA

1d•Onsite

About The Position

KBH Industrial is seeking an Administrative Assistant III to perform advanced, diversified, and confidential administrative duties with minimal supervision. The role provides day-to-day support to management and department staff through document preparation, recordkeeping, meeting coordination, phone coverage, visitor reception, and scheduling. The position is onsite only, with no remote work, and may be authorized for business travel by the client's technical representative. The assignment runs from November 9, 2026 to April 30, 2027, on a 4 x 10 schedule, Monday through Thursday. Pay is $20.61 to $31.50 per hour; per diem is not available. KBH offers medical, dental, and vision coverage, paid parental leave, a 401(k) program, and other employee perks.

Requirements

High school diploma or GED.
At least five years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
Record of professional development, such as courses taken for job enhancement or career growth.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Access.
Strong administrative, organizational, planning, and time-management skills.
Ability to handle complex projects and tight schedules and work under pressure.
Detail-oriented, with sound judgment and problem-solving ability.
Strong written and oral communication and interpersonal skills.
Knowledge of general to advanced office management techniques, including spelling, grammar, punctuation, and use of standard office equipment.
Ability to handle sensitive and confidential information professionally and with discretion.
Ability to take initiative and act independently with minimal supervision.
Ability to work effectively with management, staff of various organizations, and senior management.
Ability to prepare documents using Microsoft Office and information management tools such as Action Tracking.
Proper professional office etiquette.
U.S. citizenship required.
Ability to obtain a Blue Badge site access credential.

Responsibilities

Maintain documents in accordance with recordkeeping requirements.
Prepare travel authorization and expense forms, and coordinate travel arrangements according to travel procedures.
Monitor department personnel qualifications to ensure they are properly maintained.
Facilitate new staff onboarding, including supplies, equipment, and office orientation.
Schedule performance appraisals and prepare personnel-related paperwork and records.
Prepare reports, correspondence, and presentations, often confidential, for senior management and the board.
Receive and direct in-person and phone inquiries, including the must-answer line, serving as a first point of contact.
Distribute department mail and faxes daily, monitor for sensitive items such as Department of Labor allegations, and promptly alert appropriate staff.
Maintain office supply inventory and place special orders within budget or as approved.
Coordinate department facility and equipment needs, including furniture, printers, and work orders.
Serve as department subject matter expert for the AR system: generate ARs, prepare weekly reports, and track actions to timely closure.
Coordinate dispositioning of AR CF CRs.
Design and maintain the department's corporate SharePoint site.
Initiate contract requisitions and changes, and coordinate annual funding of all CF contracts.
Serve as credit card custodian and reconcile monthly billing.
Register staff for training.
Perform other duties as assigned.