Administrative Assistant III
About The Position
Presbyterian Homes & Services at Lake Minnetonka Shores is seeking an Administrative Assistant III to support facility operations, primarily through data entry and database records management. The role provides timely, professional administrative support, helps maintain office supplies, handles organizational accounts payable, and manages or leads the receptionist staff team. The position requires an efficient, organized person who can work independently and deliver a positive customer experience by responding promptly to service requests and communicating when assigned tasks are complete. The position is scheduled Monday through Friday, 8 a.m. to 5 p.m., at Lake Minnetonka Shores in Spring Park, Minnesota. The community offers assisted living, assisted living with memory care, long-term care, transitional care and rehabilitation, independent living, and child care. Employee amenities include off-street parking, discounted meals, free fitness center access, and monthly appreciation events.
Requirements
- High school diploma or equivalent.
- Two to four years of administrative or office support experience.
- Demonstrated leadership capabilities, including performance evaluations, project management, and staff development.
- Proficiency with Microsoft Office applications and demonstrated knowledge of software such as desktop publishing, project management, spreadsheets, and database management.
- Ability to manage multiple tasks, projects, and deadlines simultaneously; identify and resolve exceptions; and interpret data.
- Excellent interpersonal, communication, and organizational skills.
- Demonstrated compatibility with the PHS mission and operating philosophies.
- Ability to read, write, speak, and understand English to communicate with customers.
- Experience using office equipment such as copy machines, multi-line phones, postage meters, and fax machines.
Responsibilities
- Create a positive customer experience by promptly addressing service requests and communicating when assigned tasks are complete.
- Provide timely and professional administrative support for data entry and records maintenance.
- Help monitor supply inventory, order supplies, and restock them.
- Manage the organization’s accounts payable.
- Manage and lead the receptionist staff team.
Benefits
- Health and dental insurance, including applicable HSA and FSA options, for eligible full-time employees.
- Employer HSA contribution for eligible health plans.
- Life insurance (AD&D) for eligible full-time employees.
- Retirement plan with eligibility for an employer match.
- Holiday pay and extended sick leave for eligible full-time employees.
- Vision insurance for eligible full- and part-time employees working 20–29 hours per week.
- Voluntary short-term and long-term disability coverage for eligible full- and part-time employees working 20–29 hours per week.
- Accident and hospitalization coverage for eligible full- and part-time employees working 20–29 hours per week.
- Education assistance programs for eligible full- and part-time employees working 20–29 hours per week.
- Paid time off accrual for all employees.
- Same-day pay.
- Employee assistance program.
- College partnership educational discounts.
- Access to Learn to Live resources.
- Off-street parking.
- Discounted employee meals.
- Free fitness center access.
- Monthly employee appreciation events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
