Senior Administrative Assistant - Parks and Recreation Finance

City of Fort Lauderdale•Fl, FL

About The Position

The Senior Administrative Assistant plans, develops, analyzes, evaluates, advises on, and improves management control systems, programs, policies, work methods, and procedures. At the direction of an administrative superior, the employee may analyze major organizational segments and develop recommendations to improve the effectiveness and efficiency of programs and operations. The position requires extensive initiative and independent judgment, effective interaction with the public and City officials, and the application of specialized or technical knowledge to difficult administrative assignments under City and departmental rules and procedures. This is a classified position covered by the Personnel Rules and is designated Management Category IV, which includes five additional Management Vacation Days and a vehicle allowance of $120 per month. The employee identifies obstacles to departmental or city-wide objectives; scopes and conducts studies; collects and analyzes information; develops alternatives and recommendations; and may help implement recommendations. The position also supports an administrative superior or department head by preparing correspondence, arranging conferences, interpreting policies, relaying decisions, handling routine matters, and sometimes representing the superior at meetings or conferences. Other work includes making presentations, sharing information about administrative methods and controls, conducting interviews and operational observations, and preparing reports, study plans, analyses, and workflow charts. The employee may also assist with departmental budget formulation, preparation, and control by reviewing financial data and projections, consulting on funding requests and expenditures, identifying cost-saving alternatives, and advising personnel on budget processes. The employee may be assigned to direct phases of departmental administrative operations and perform related work as required. The position is generally sedentary, with sitting most of the time and occasional brief periods of walking or standing. As a public servant, the employee may be required to work immediately before, during, or after an emergency and must be available and able to work shifts assigned by the Department Head.

Requirements

Bachelor's degree from an accredited four-year college, with major coursework in business administration, public administration, or a closely related field.
Three to five years of paid, full-time experience primarily involving analysis, planning, or development of programs, policies, operations, methods, or procedures; evaluation of program and operational effectiveness; or development of revised administrative practices to address change, improve efficiency, or solve administrative and management problems.
Additional qualifying experience or coursework at an accredited college or university in a job-related field may substitute on a year-for-year basis for required experience or education.
A master's degree may be substituted for one year of required work experience.
Must be available and able to work assigned shifts as determined by the Department Head; may be required to work immediately before, during, or after an emergency.

Responsibilities

Identify problems or factors that inhibit departmental or city-wide goals and objectives.
Determine the requirements and scope of studies, collect and analyze data, develop alternatives, and make recommendations to an administrative superior; assist with implementation when assigned.
Compose correspondence and memorandums, arrange conferences, interpret administrative policies, relay instructions and decisions, handle routine matters for a superior, and represent the superior at meetings when assigned.
Make presentations using charts, slides, and other visual support devices.
Acquire and disseminate information about work methods, procedures, organizational matters, and work controls.
Conduct fact-finding interviews, observe operations, and explain recommendations for operational changes to management.
Prepare study plans, reports, systems and organizational analyses, workflow charts, and other written documents.
Assist with departmental budget formulation, preparation, and control, including analyzing financial data, developing projections, consulting on funding and expenditure matters, suggesting cost-cutting alternatives, and advising personnel on budget processes and procedures.
Direct various phases of departmental administrative operations when assigned.
Perform related work as required.