Administrative Assistant - Hartselle Parks & Recreation

The Sports Facilities Companies•Hartselle, AL

3d•Onsite

About The Position

The Administrative Assistant supports the growth initiatives of Hartselle Parks & Recreation by coordinating, facilitating, and performing a variety of administrative and support tasks. The position serves as an administrative point of contact for internal and external team members, guests, and clients, and supports leadership and day-to-day office operations. Work is performed in a fast-paced, typical interior/office environment.

Requirements

Highly professional, organized, and detail-oriented.
Excellent customer service skills.
Solutions-oriented approach.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite programs, including Outlook, Word, Excel, and PowerPoint.
Ability to take ownership of special projects and tasks with little supervision.
Must be able to lift and/or move up to 25 pounds infrequently.

Nice To Haves

Two years of experience in general office administration preferred.

Responsibilities

Support leadership with travel bookings, calendar management, and other requested administrative support.
Screen and handle telephone communications, greet and direct visitors and clients, and address administrative problems and inquiries as appropriate.
Assist with planning and preparing meetings, conferences, and events, including meeting room cleanliness, refreshments, and supplies.
Assist with producing and packaging materials for venues and support venue reporting processes.
Maintain and update informational resources.
Manage day-to-day office operations, including ordering office and kitchen supplies, maintaining office cleanliness, preparing shipping packages, distributing mail, resolving maintenance issues, maintaining meeting rooms and schedules, and coordinating with building management and vendors.
Greet office visitors and clients in a warm, welcoming, and professional manner.
Serve as the primary point of contact for office activity and provide direction regarding office procedures and materials.
Manage office workflow and direct inquiries and visitors to the appropriate departments.
Perform miscellaneous job-related duties assigned by management.