Administrative Assistant - Hartselle Parks & Recreation

The Sports Facilities Companies•Hartselle, AL

About The Position

The Administrative Assistant supports the growth initiatives of Hartselle Parks & Recreation by coordinating, facilitating, and performing a variety of administrative and support tasks. The position serves as an administrative point of contact for internal and external team members, guests, and clients, and is responsible for day-to-day office operations and workflow.

Requirements

Highly professional, organized, and detail-oriented.
Excellent customer service skills.
Solutions-oriented approach.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
Ability to take ownership of special projects and tasks with little supervision.

Nice To Haves

Two years of general office administration experience preferred.

Responsibilities

Support leadership with travel bookings, calendar management, and other requested administrative tasks.
Screen and handle telephone communications, greet and direct visitors and clients, and address administrative problems and inquiries as appropriate.
Assist with planning and preparing meetings, conferences, and events, including meeting room cleanliness, refreshments, and supplies.
Assist with producing and packaging materials for venues and support venue reporting processes.
Maintain and update informational resources.
Manage day-to-day office operations, including ordering office and kitchen supplies, maintaining office cleanliness, preparing shipping packages, distributing mail, ensuring maintenance issues are resolved, maintaining meeting rooms and schedules, and coordinating with building management and vendors.
Welcome office visitors and clients in a positive, warm, professional manner.
Serve as the primary point of contact for office activity and provide direction regarding office procedures and materials.
Manage office workflow and direct inquiries and visitors to the appropriate departments.
Perform miscellaneous job-related duties as assigned by management.