Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Bachelor's degree, or a high school diploma or equivalent combined with five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office, including PowerPoint, Outlook, and Excel.
• Experience with collaboration tools such as OneDrive, Zoom, Teams, or others.

Responsibilities

• Ensure office activities comply with Emory policies and procedures.
• Respond to incoming telephone calls.
• Maintain calendars and prioritize meeting requests for management.
• Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
• Complete forms, grant applications, and correspondence associated with programs, as needed.
• Prepare charts and graphs for reports and presentations.
• Create and edit scientific, programmatic, or other reports associated with the department's primary business.
• Schedule meetings and handle logistics for meetings and special events.
• Prepare materials for meetings and special events.
• Initiate, process, and maintain records and invoices.
• Keep management apprised of account status, identify cost-effective solutions, and authorize expenditures as applicable.
• Monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements, as needed.
• Plan and coordinate travel arrangements.
• Maintain databases and spreadsheets; analyze data and design or generate associated reports, as applicable.
• Establish and organize filing systems.
• Oversee ordering and maintenance of office supplies.
• Supervise or direct the work of support staff and/or students, as applicable.
• Perform related responsibilities as required.