Administrative Assistant / Event Coordinator

ADP • Norfolk, VA

7h • Hybrid

About The Position

ADP is hiring an Administrative Support professional to help ensure the smooth functioning of activities and processes across select areas of the business. The role involves clerical, administrative, and office duties of a responsible and confidential nature, coordinating with departments and outside parties, and supporting management and department members. The position is hybrid, with three days per week in the office and two days per week working from home.

Requirements

• High school diploma or equivalent education or experience.
• At least 2 years of administrative support experience in a similar environment.

Nice To Haves

• Some college courses or specialized secretarial training.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Strong knowledge of Microsoft Office (Word, Excel, and PowerPoint), including experience producing high-quality reports, presentations, and other documents.
• Proven ability to work effectively independently and in a team-based environment.
• Ability to handle confidential matters.
• Substantial knowledge of the department's operations and company procedures.
• Ability to work independently on projects and anticipate and address issues in the supervisor's absence.
• Independent and innovative thinking, with proven decision-making skills.
• Experience working with senior management.

Responsibilities

• Perform clerical, administrative, and office duties of a responsible and confidential nature.
• Route and answer correspondence.
• Coordinate activities between departments and outside parties.
• Establish, organize, and maintain files independently, and initiate follow-up as needed.
• Communicate new policies and procedures to the department and coordinate gathering information as directed.
• May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, and conference calls; and process expense reports.
• Follow standardized formats and established internal procedures.
• Organize correspondence and email, and respond to requests for information.
• Provide support to other members of management and the department as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED