Administrative Coordinator Assistant

Jax Spine & Pain Centers • Jacksonville, FL

4d

About The Position

The Administrative Coordinator Assistant supports the business operations of Centurion Surgery Center by assisting with invoice creation and posting, medical records coordination, and IPG account assistance. The role requires a highly organized, detail-oriented individual comfortable working with electronic medical records (EMR) systems and Excel, and able to accurately manage financial and clinical data for timely and accurate requests and posting.

Requirements

• High school diploma or equivalent required.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Reliable, professional, and team-oriented.
• Proficiency in Microsoft Excel, including data entry, tracking, and basic reporting.
• Ability to quickly learn and navigate electronic medical records (EMR) systems.

Nice To Haves

• Prior experience in a healthcare business office, ambulatory surgery center, or medical billing environment.
• Associate degree or relevant healthcare/business experience.

Responsibilities

• Post insurance payments and collections accurately from insurance carriers.
• Assist with preparing and reconciling final invoices.
• Gather, review, and verify clinical and demographic data needed to build and submit clean claims to IPG and RFI.
• Support the medical records process, including organizing, retrieving, and maintaining electronic medical records requests.
• Assist with claim follow-up and documentation as needed to support reimbursement with IPG, RFI, and attorney cases.
• Maintain accurate records and spreadsheets using Microsoft Excel.
• Communicate effectively with internal teams, including billing, clinical staff, and management.
• Ensure compliance with Centurion Surgery Center policies, payer requirements, and confidentiality regulations (HIPAA).
• Perform other administrative and business office duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED