Administrative Assistant/Payroll Coordinator

Assisted Home Health & Hospice • Santa Barbara, CA

1d

About The Position

The Administrative Assistant/Payroll Coordinator maintains patient medical records and related materials and inputs and processes payroll information in support of the Agency’s mission and goals. The role prepares and organizes payroll information in WellSky, maintains payroll records, supports recordkeeping and medical-record audits, and provides reception and general clerical coverage to help ensure efficient daily operations. The position requires professional, positive service in interactions with patients, staff, and agencies, while respecting patient privacy and confidentiality.

Requirements

• High school diploma or equivalent preferred.
• Typing skills.
• Basic computer data-entry skills.
• Mastery of the alphabet.
• Experience interacting with clients and customers, both internal and external.

Nice To Haves

• Experience in a medical office, hospital, or agency.

Responsibilities

• Prepare, organize, and enter payroll information into WellSky.
• Coordinate recordkeeping involved in payroll preparation.
• Train other employees, including field staff, in proper payroll procedures and data input when necessary.
• Code and enter new employee information into the database when necessary.
• Accurately collate and file visit notes.
• Initiate visit frequencies, track them according to orders, and notify the Nursing Supervisor when variances occur.
• Maintain current payroll records and store them according to current Agency requirements.
• Perform closed medical record audits and track missing patient visit notes.
• Answer phones for the Receptionist/Secretary and provide coverage as necessary.
• Open and close the office as required, including transferring phones to on-call staff, backing up mainframe data, securing patient files and doors, and turning off equipment and utilities listed in the posting.
• Cover other office duties and provide general clerical support as needed.
• Maintain positive and professional patient, interpersonal, and interagency relationships.
• Work overtime if needed.
• Acknowledge patient rights, including privacy and confidentiality.
• Maintain professional appearance and conduct.
• Reliably complete assigned tasks, duties, communications, and actions.
• Support the Agency’s mission and goals, maintain professional growth and development, participate in performance improvement activities, and abide by Agency policies and procedures.
• Accept other duties as assigned.

Benefits

• Affordable medical, dental, and vision benefits.
• Company-matched 401(k), with matching up to 3% of annual salary.
• Referral bonus of up to $600 per referral.
• Tuition education reimbursement of up to $6,000.
• Vacation, sick leave, and paid holidays.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED