Payroll Coordinator

InfraServices•Blue Bell, PA

About The Position

The Payroll Coordinator prepares and processes bi-weekly payrolls for multiple entities across various states. The role ensures compliance with applicable laws and Company policies, maintains accurate payroll records, and responds to employee payroll-related inquiries. The position works under the guidance of the Director of Payroll and supports payroll audits, system maintenance, reporting, and compensation calculations. InfraServices describes its culture as mission-driven and focused on safety, customer service, excellence, integrity, trust, respect, continuous learning, and growth. The role may require long and unpredictable hours. Physical requirements include sitting at a desk and working on a computer for 6–8 hours per day. Pre-employment screening includes background and drug testing.

Requirements

Associate’s or bachelor’s degree in a relevant field from a four-year college or university; equivalent payroll experience may be considered in lieu of a degree.
Minimum of two years of multi-state payroll processing experience.
Strong knowledge of payroll administration principles and practices.
Experience with federal, state, and local payroll tax compliance.
Computer and Microsoft Office proficiency.
Proficiency with, or ability to quickly learn, the organization’s HRIS and payroll systems.
Ability to responsibly use AI-enabled tools for efficiency, research, and problem-solving while protecting confidential information and reviewing outputs for accuracy.
Highly organized and detail-oriented.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to prioritize multiple responsibilities and work effectively in a fast-paced, deadline-driven environment.
Excellent interpersonal and customer service skills.
Sound judgment and problem-solving skills.
Ability to work with all levels of management and staff.
Must pass pre-employment screening, including background and drug testing.

Nice To Haves

Proven experience processing California payroll and knowledge of California state regulations.
Notary public certification, or willingness to obtain certification within the first six months of employment.

Responsibilities

Submit, review, and accept payrolls under the guidance of the Director of Payroll.
Establish and maintain accurate, up-to-date employee payroll records.
Manage, review, and audit timekeeping records for compliance with Company standards and applicable law.
Conduct and assist with routine payroll audits to ensure data accuracy and regulatory compliance.
Calculate and record voluntary and involuntary payroll deductions.
Validate employee profile changes, including pay increases, department transfers, and position changes.
Update HRIS records with employee changes.
Respond to employee inquiries using the Company’s help desk platform.
Research, analyze, and resolve payroll discrepancies using payroll reports, timesheets, and employee records.
Assist with calculating and processing discretionary and annual bonuses or other compensation.
Calculate and process final paychecks, quick calculations, and manual checks as required.
Generate and analyze reports using the HRIS system to support payroll processes.
Assist with payroll system maintenance and updates.
Perform other duties as assigned.