Payroll Coordinator

Colorado State Public Defender•Denver, CO

4d•Onsite

About The Position

This class describes specialized, fully operational technical accounting work involved in the processing and recordkeeping of all employee payroll and related employment information. This is the primary position responsible for preparing and executing the agency's payroll, processing personnel actions, and tracking and reconciling paid leave earnings and balances. Incumbents perform day-to-day activities under general direction and rely on extensive experience and knowledge of payroll systems and the State’s fiscal rules, policies and procedures to complete assignments. Typical work involves processing and tracking personnel actions, auditing payroll reports, communicating policy and procedures, providing technical support and assistance to employees and managers, and maintaining all appropriate documentation and recordkeeping in accordance with legal and regulatory requirements, the State’s centralized rules, policies and systems and agency policies, procedures and directives. Utilizes extensive experience and knowledge in State payroll systems that are critical to paying staff correctly and timely.

Requirements

Bachelor’s degree from an accredited college or university in finance, accounting, business management, or a related field closely related to the assignment
3 Years fully operational experience in payroll administration
State of Colorado residency on your first day of employment, and residency within the state throughout the duration of employment in this position.
Candidates must be currently authorized to work in the United States.
Principles and concepts of payroll and recordkeeping systems.
Technical expertise in payroll administration
Using judgment and analysis of problems to reach a resolution
Strong client service focus
High degree of professionalism, discretion and confidentiality
Ability to interpret fiscal and personnel rules, regulations, policies and procedures relevant to payroll functions
Attention to detail and ability to maintain records and documentation in compliance with law, rules, policies and procedures
Ability to develop and maintain positive working relationships with regional and state office managers and employees, peers, leadership, and inter-agency representatives
Effective verbal and written communication skills to convey information effectively in a clear and understandable manner
Ability to organize one’s own work and prioritize tasks to meet deadlines
Ability to perform basic mathematic calculations throughout the day (adding, subtracting, multiplication, division and percentages)
Ability to operate common office and bookkeeping equipment such as, calculators, scanners, photocopiers and fax machines
Proficiency in the use of specialized payroll software, spreadsheets, and databases
Proficiency in standard software applications such as, Microsoft Office, internet browsers, and e-mail.

Nice To Haves

State of Colorado payroll or accounting experience

Responsibilities

Processes OSPD personnel job actions that are initiated by hiring, promotions, reclassifications, transfers and terminations for entry into the State’s personnel and payroll system.
Enters and updates job status, salary data, W-4’s, address changes, payroll deductions, direct deposits, retirement selections, and leave earnings, for approximately 1,250 employees.
Enters manually additional payroll transactions as needed for adjustments such as, deductions, leave without pay (LWOP), medical leaves (FMLA, STD, LTD), leave payouts and lump-sum salary payments.
Enters changes promptly to ensure employee paychecks accurately reflect adjustments made within the same pay period.
Processes monthly and biweekly payroll batches.
Prints standard payroll reports; audits and reconciles central and agency reports for each payroll.
Codes manually into excel spreadsheets the monthly and biweekly timesheets for non-exempt employees for FLSA purposes; reviews and validates on a monthly basis.
Enters and tracks paid leave accruals, utilization and balances; maintains balances in the agency leave tracking system and reconciles year-end leave balances and maximum accruals.
Verifies leave accrual rates and leave conversions for transferring employees.
Responds to questions, troubleshoots problems and assists in resolving a variety of payroll and leave-related matters involving payroll deductions, W-2 forms, direct deposits, and leave accruals.
Corrects errors related to employee paychecks including overpayments, underpayments or incorrect deductions; makes approved adjustments.
Works with employees and office managers to resolve discrepancies in leave accruals and balances.
Assists in recommending and drafting OSPD system wide payroll procedural guidelines in accordance with state and federal rules and regulations.
Performs a variety of on-going tasks as needed to support the agency’s payroll, personnel and business functions including, but not limited to, recordkeeping, reporting data, updating rosters and directories, distributing payroll, conducting employment verifications.
Performs year end tasks such as distributing W-2 forms and employee leave reports.
Scans and files payroll forms to ensure payroll/personnel files are complete.
Coordinates and participates in special projects related to payroll and related activities.
Performs all duties to ensure compliance with applicable laws and practices to promote diversity, equity, and inclusion
Performs other duties of a similar nature and level as assigned. ( non-essential )