Administrative Assistant

Hilton Grand Vacations • Hershey, PA

7h • $18 - $18 • Onsite

About The Position

The Administrative Assistant provides administrative support to a department and performs assigned duties in compliance with company policies and procedures, the business code of ethics, FLSA regulations, and applicable laws. The role requires maintaining confidentiality, reliability, quality, and productivity. The position is located at The Suites at Hershey, a Hilton Vacation Club, in Hershey, Pennsylvania, and is scheduled Monday through Friday from 8:00 a.m. to 4:00 p.m. The stated pay is $17.50–$18.00 per hour.

Requirements

• High school diploma or equivalent.
• Two to three years of experience performing general departmental administrative support for multiple individuals, including management.
• Good organizational skills and ability to multitask.
• Good verbal and written communication skills.
• Experience with clerical administrative support activities such as data entry, filing, recordkeeping, and scheduling.
• Ability to operate and troubleshoot standard office and computer equipment.
• High proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Internet Explorer.
• Independent, self-starting approach and strong analytical capabilities.
• Strong interpersonal and communication skills to communicate effectively with senior management, departmental associates, resort personnel, vendors, coworkers, and other agencies.
• Ability to work as a team player.
• Attention to detail.
• Ability to handle highly sensitive information confidentially, prioritize work, and meet deadlines with a sense of urgency.

Nice To Haves

• College education.
• Basic accounting skills.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence, memos, letters, faxes, and forms.
• Assist in preparing regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Comply with company policies and procedures, the business code of ethics, FLSA regulations, and applicable laws while ensuring confidentiality, reliability, quality, and productivity.

Benefits

• Medical, dental, and vision coverage options.
• Recognition programs and rewards.
• Travel discounts program.
• Paid vacation program and paid sick days.
• Employee Assistance Program supporting physical and mental well-being.
• 401(k) program with company match.
• Tuition reimbursement programs.
• Employee stock purchase program.
• Learning and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED