2026 Executive Administrative Assistant

Oldham County Fiscal Court•LaGrange, IN

About The Position

The Executive Administrative Assistant independently manages the affairs of the Judge-Executive’s Office and serves as Fiscal Court Clerk. The role supports administration objectives and fiscal court operations by coordinating records, meeting materials, communications, scheduling, events, legal notices, and office processes. The position also prepares confidential and complex documents, assists with courtroom audiovisual equipment, creates content for county digital signs, and provides backup phone and reception coverage. The job has no supervisory responsibilities.

Requirements

Bachelor’s degree from a four-year college or university, three to four years of related experience, or an equivalent combination of education and experience.
Excellent written, verbal, and communication skills.
Excellent organizational and time-management skills.
Proficient knowledge of standard office administrative practices and procedures.
Attention to detail and accuracy.
Good judgment and decision-making ability.
Ability to maintain confidentiality.
Ability to take initiative.
Professional demeanor and strong work ethic.
Ability to multitask.
Advanced computer skills, including proficiency in all Microsoft applications and social media platforms.
Valid driver’s license.

Responsibilities

Communicate and interact with Directors, Elected Officials, and other agency personnel to assist with administration objectives and fiscal court operations.
Act as custodian of records for the Judge-Executive’s Office.
Coordinate and prepare agendas, notices, minutes, resolutions, and other records for court meetings.
Prepare and coordinate documents, logistics, and information for fiscal court meetings.
Independently manage the Judge-Executive’s calendar and email communications, schedule appointments, and respond accordingly.
Monitor, screen, respond to, and distribute incoming communications.
Plan events by arranging facilities and catering, issuing information or invitations, and coordinating speakers.
Prepare and file legal notices with appropriate agencies to conform with statutes.
Compose and prepare confidential correspondence, reports, and other complex documents.
Prepare, draft, proofread, and execute correspondence.
Prepare proclamations and ordinances.
Attend senior staff meetings and implement resulting activity as needed.
Research records as requested.
Review operating practices and implement improvements where necessary.
Coordinate the use of audiovisual equipment in the courtroom.
Create content and post information on county digital signs.
Provide backup phone-answering and reception coverage.