County Administrative Assistant- Suffolk

Virginia Farm Bureau Mutual Insurance•Suffolk, VA

3h•$17 - $18•Onsite

About The Position

The County Administrative Assistant provides administrative support to the County Farm Bureau President, County Board of Directors, special committees, and insurance agents. The role also promotes Farm Bureau services and serves as an information resource about the programs offered. The position is located at the Nansemond County office in Suffolk, Virginia, and is non-exempt, with compensation of $17–$18 per hour. The assistant handles general office administration, county records and financial accounting, membership information and renewals, and clerical support for insurance services. The role also supports board meetings and events, maintains permanent county documents, and communicates with the County President and Directors about membership and service programs. Additional duties include attending authorized training and completing other tasks requested by the County President.

Requirements

High school diploma or equivalent.
At least one year of administrative support experience or equivalent coursework.
Basic understanding of bookkeeping and payroll.
Excellent oral and written communication skills.
Computer literacy, including Word and Excel.
Strong customer service skills.
Positive attitude.
Ability to be diplomatic in delicate situations.
Strong attention to detail.
Flexibility and ability to multitask.
Ability to work independently and in a team environment.
Excellent organizational skills.

Nice To Haves

P&C and Health License; required in some counties. Where required, the license must be obtained within six months of employment and maintained through continuing education credits.

Responsibilities

Promote Farm Bureau programs and services to members and maintain knowledge of the programs offered.
Provide general administrative support, including answering phones, handling incoming and outgoing mail, preparing correspondence and reports, and providing member service.
Maintain County Farm Bureau records and files.
Coordinate payment of expenses after proper approval.
Open and close the office.
Maintain the County Farm Bureau financial accounting system, including recording transactions, making bank deposits, maintaining savings and investment records, reconciling bank statements, maintaining the office change fund and tax records, and assisting with budget planning when requested.
Maintain accurate county membership information by administering renewals, assigning new membership numbers, maintaining paid member listings as required, conducting the annual membership service check, entering membership data, and ensuring adherence to membership policy.
Assist with insurance applications, policy changes, loss reports, and other clerical work needed to serve members.
Assist with planning and conducting board and other meetings or events when requested, including recording board minutes and maintaining minute books.
Communicate with the County President and Directors about membership and service program issues.
Maintain a file of permanent county documents, including articles of incorporation, bylaws, agreements, lease and purchase agreements, tax-exempt letter, meeting minutes, deeds, stocks, bonds, bulk mail permits, and insurance policies.
Attend required training sessions as authorized by the County President.
Perform other duties as requested by the County President.