County Administrative Assistant- Southampton County

Virginia Farm Bureau Mutual Insurance•Courtland, VA

1h•$17 - $18•Onsite

About The Position

The County Administrative Assistant provides administrative support to the County Farm Bureau President, County Board of Directors, special committees, and insurance agents. The role also promotes Farm Bureau services and serves as an information resource on the programs offered to members. The position is based at the Southampton County office in Courtland, Virginia, is non-exempt, and reports to the County President. Compensation is $17–$18 per hour. Responsibilities include general office administration and member service; maintaining county records, files, membership information, and the financial accounting system; processing approved expenses; and supporting insurance-related clerical work. The assistant also helps plan and conduct meetings and events, records board minutes, maintains permanent county documents, and communicates with county leadership about membership and service programs. The role includes opening and closing the office, attending authorized training, and performing other duties requested by the County President.

Requirements

High school diploma or equivalent.
At least one year of administrative support experience or equivalent coursework.
Basic understanding of bookkeeping and payroll.
Excellent oral and written communication skills.
Computer literacy, including Word and Excel.
Strong customer service skills.
Positive attitude.
Ability to be diplomatic in delicate situations.
Strong attention to detail.
Flexibility and ability to multitask.
Ability to work independently and in a team environment.
Excellent organizational skills.

Nice To Haves

Property and Casualty (P&C) and Health license; required in some counties. If required, the license must be obtained within six months of employment and maintained through continuing education credits.

Responsibilities

Promote Farm Bureau programs and services to members and maintain knowledge of the programs offered.
Answer phones, handle incoming and outgoing mail, prepare correspondence and reports, and provide member service.
Maintain County Farm Bureau records and files.
Coordinate payment of expenses after proper approval.
Open and close the office.
Maintain the county financial accounting system, including recording transactions, making bank deposits, tracking savings and investments, reconciling bank statements, maintaining the change fund and tax records, and assisting with budget planning when requested.
Administer membership renewals, assign new membership numbers, maintain paid-member listings as required, conduct the annual membership service check, enter membership data, and ensure adherence to membership policy.
Assist with insurance applications, policy changes, loss reports, and other clerical functions supporting members.
Assist with planning and conducting board meetings and other meetings or events when requested; record board minutes and maintain minute books.
Communicate with the County President and Directors about membership and service-program issues.
Maintain files of permanent county documents, including incorporation documents, bylaws, agreements, leases and purchase agreements, tax-exempt letter, meeting minutes, deeds, stocks, bonds, bulk mail permits, and insurance policies.
Attend required training sessions authorized by the County President.
Perform other duties as requested by the County President.