Executive Administrative Assistant
About The Position
Zion City is seeking a highly organized, trustworthy, and proactive Executive Administrative Assistant to provide administrative and operational support to the Executive Senior Pastor and senior leadership. The role suits someone who can manage multiple priorities with discretion in a fast-paced environment and create systems that help leaders and teams operate effectively. The selected candidate will be hired directly by Zion City as a full-time, permanent employee; the position is not temporary, contract, or employed through the recruiting agency. The position is based at Zion City Downtown campus, 2 E. Congress St., Tucson, AZ 85701. It regularly interacts with Executive and Lead Pastors, Zion City staff, the Elders Board and Apostolic Oversight, volunteers and guests, senior-level staff and leaders from other churches, and representatives from outside organizations, agencies, and companies. Zion City staff are expected to be or become a partner of Zion City upon employment and to complete, or commit to completing, both ZC Next classes within 90 days of employment. The job description outlines the general nature of the work and is not an exhaustive list; other duties may be assigned as needed.
Requirements
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office and the ability to learn new software and systems quickly.
- Strong organizational, project management, and time management skills.
- Ability to manage multiple projects, competing priorities, and time-sensitive requests professionally.
- Strong attention to detail and follow-through.
- Ability to handle confidential and sensitive information with discretion.
- Strong interpersonal and relationship-building skills.
- Ability to work independently while collaborating effectively with pastors, staff, volunteers, board members, and external contacts.
- Trustworthiness, integrity, and dependability.
- A strong work ethic and commitment to excellence.
- Sound judgment and discretion when handling confidential information.
- A proactive, solutions-oriented approach to administrative work.
- A servant-minded attitude and willingness to support others.
- A positive, approachable, and professional demeanor.
- Commitment to Zion City's mission, values, and faith community.
- Be or become a partner of Zion City upon employment and complete, or commit to completing, both ZC Next classes within 90 days of employment.
- Ability to sit and stand for extended periods.
- Ability to drive a personal or church vehicle as needed.
Nice To Haves
- Previous experience in an administrative, executive assistant, or similar support role is strongly preferred, especially within a mid-size or large church or nonprofit organization.
Responsibilities
- Provide comprehensive administrative support to the Executive Senior Pastor.
- Manage and maintain the Executive Senior Pastor's calendar, including meetings, events, appointments, and reminders.
- Coordinate meeting and event preparation, including developing action plans, tracking details, and following up on outstanding items.
- Prepare and submit credit card statements, expense reports, check requests, purchase orders, and other administrative documentation.
- Monitor activities and follow-up items among the senior oversight team and help ensure timely completion.
- Draft, organize, and respond to emails and other communications as directed by the Executive Senior Pastor.
- Maintain clear and timely communication with the Executive Senior Pastor regarding important updates, requests, and team activities.
- Develop and maintain organized systems for office files, records, and information.
- Assist with annual budget planning and manage the department budget in coordination with the Executive Senior Pastor.
- Coordinate projects assigned by the Executive Senior Pastor, including timelines, communication, follow-up, and completion.
- Assist with preparation for teachings, weekend messages, and related materials, coordinating with other departments as needed.
- Arrange travel accommodations, including flights, lodging, and ground transportation.
- Support the Executive Senior Pastor and leadership team with other administrative and organizational needs as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
