Administrative Assistant

Associa•Edison, NJ

About The Position

Associa is seeking an organized, detail-oriented Administrative Assistant to provide essential administrative support to its property management team and help ensure the efficient day-to-day operations of a growing property portfolio. The role serves as a central point of contact for internal and external communications, maintains records and documentation, supports reporting, coordinates calendars and meetings, and builds positive relationships with clients, tenants, and vendors through excellent customer service.

Requirements

Proficient knowledge of Microsoft Office products, including Word, Excel, and Outlook.
Professional customer service and communication skills.
Proficient knowledge of typical business correspondence, including grammar, structure, punctuation, and spelling.
Ability to communicate with multiple stakeholders, such as community managers, vendors, peers, and clients.
Ability to work effectively with others in person and in a group setting.
Ability to prioritize, manage time, and meet deadlines.
Ability to interpret verbal and/or written instructions proficiently.
High school diploma or GED required.
At least one year of directly related or closely related experience.

Responsibilities

Provide administrative support to the property management team and help ensure smooth day-to-day operations.
Serve as a central point of contact for internal and external communications, handle inquiries, and coordinate information flow.
Maintain accurate records, prepare reports, and assist with documentation for property management.
Manage calendars, schedule appointments, and coordinate meetings.
Build positive relationships with clients, tenants, and vendors and provide excellent customer service.