Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• High School Diploma or equivalent required
• At least five (5) year’s administrative assistance experience with progressively more responsibility as well as self-managing workload to achieve expectations
• Advanced Excel (conditional formatting, pivot tables, graphs) and Power Point skills to produce executive level high quality documents
• Proficient MS Office and Word
• Ability to keep confidential or proprietary knowledge to one’s self

Responsibilities

• Applies in-depth knowledge of business procedures to type correspondence, memos, reports, presentations, and other documents ensuring accurate grammar, spelling, punctuation and company branding.
• Asks questions about assignments to fully understand expectations, audience, draft deadline, and final deliverable.
• Self-manages, prioritizes, and organizes workload to meet expectations and deadlines.
• Maintains organized electronic files.
• Screen guests and calls providing assistance or redirecting as appropriate and interacting professionally with all levels of management.
• Manages superiors’ calendar(s). Schedules meetings; coordinates arrangements; takes initiative to obtain or produce materials in advance of meeting.
• Coordinates travel arrangements; may complete expense reports.
• Initiates reordering kitchen and office supplies in order to maintain an adequate inventory.
• Provides administrative support compiling annual department budget.
• Runs and downloads standard reports to Excel, adds formatting, formulas, conditional formatting, pivot tables, or graphs to enhance, summarize, or trend data for further review and presentations.
• Makes recommendations to improve reporting.
• Additional responsibilities as requested or assigned.