Rehab Administrative Assistant (P/D)

INTERFACE REHAB INC•Fullerton, CA

21d•$17 - $20•Onsite

About The Position

The Rehab Administrative Assistant (RAA) supports rehabilitation services with non-patient-care duties, including clerical work, data entry, billing, scheduling, patient transportation, inventory control, and department housekeeping. The role uses an electronic medical record (EMR) and industry-standard billing software. Under the direct supervision of a licensed physical therapist, occupational therapist, or speech-language pathologist, the RAA may also assist with patient-related services for patients who are not covered by Medicare Part A or Part B. The position supports rehabilitation tracking and documentation, including Part B certifications, chart reviews, resident tracking, treatment-minute verification, and other facility processes. The RAA must follow applicable state, federal, company, and facility requirements and promptly report equipment or other problem areas. The role may also include training and guiding student interns as assigned. The job is primarily based in a skilled nursing facility in an active patient-care environment. The stated salary range is $16.50 to $20.00.

Requirements

Valid and current health examination, TB test and/or chest X-ray, and CPR according to the credential requirements in the Employee Handbook.
Ability to gather and analyze information in a timely and skillful manner.
Ability to manage time efficiently.
Resourceful, problem-solving attitude.
Proactive attitude and work style.
Ability to maintain a high level of confidentiality.
Customer-service-focused attitude.
Ability to travel as required.
Ability to see projects through to completion.
Ability to bend, reach, squat, and move as required by patient treatment plans.
Ability to lift 50 pounds; moving, lifting, or transferring patients may involve lifting up to 100 pounds.
Ability to stand and/or work for 80% of an 8-hour shift.
Visual and hearing acuity to perform job-related functions.
Ability to operate standard rehabilitation therapy equipment.

Nice To Haves

Natural interpersonal and communication skills.
Detail-oriented and resourceful mindset.
Ability to work well in a diverse environment.
Ability to accept and act upon constructive feedback.

Responsibilities

Assist with patient-related services for patients not covered by Medicare Part A or Part B, under the direct supervision of a licensed physical therapist, occupational therapist, or speech-language pathologist.
Perform clerical duties and data entry.
Assist with inventory control, including linen supply.
Clean the rehabilitation department and equipment daily or more often as needed.
Assist with patient transportation.
Track and follow up on facility rehabilitation systems, including Medicare Part B certifications, basic chart reviews, resident tracking logs, verification of treatment minutes, falls, splints, and dining rounds.
Document treatment in patient medical records when involved in patient-related services, as required.
Assist with billing activities and ensure required documentation is submitted to the facility on time.
Prepare evaluation packets, especially for per diem, registry, and traveling staff.
Provide BOM Part B items and diagnoses as required.
Prepare and track Part B certifications and ensure physicians have signed them appropriately.
Review the 24-hour nursing log.
Assist with EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement system.
Immediately report facility problem areas or equipment issues to the appropriate supervisor.
Comply with State Licensing Board of California, Title 22, CMS, California Labor Board, company, facility, and safety requirements, policies, and procedures.
Report to work regularly and on time.
When assigned, train and guide student interns, ensure they understand and comply with applicable company, facility, state, and federal guidelines, and complete required paperwork.
Assume other duties as assigned.