Legal Administrative Assistant

Gunderson Dettmer•San Francisco, CA

21d•$75,000 - $90,000•Hybrid

About The Position

Gunderson Dettmer is hiring a Legal Administrative Assistant for its San Francisco office. This position provides hands-on and virtual administrative support to attorneys and paralegals, including document production, organizational, research, and client support. The role is full-time, non-exempt, and requires an in-office presence four days per week. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., with overtime as needed. The annualized base salary range is $75,000 to $90,000; the offer depends on job-related capabilities, applicable experience, and other factors such as work location.

Requirements

At least two years of corporate legal secretary or legal administrative assistant experience.
Advanced proficiency in Microsoft Word, Outlook, and document conversion applications such as Kofax Power PDF or PDF Creator Plus.
Proven success managing multiple calendars across multiple time zones.
Experience with HP/Autonomy iManage or another document management system, and legal applications such as Intapp, Aderant, and Chrome River.
Excellent interpersonal, written, and verbal communication skills, including grammar, spelling, and formatting.
Demonstrated problem-solving skills.
Ability to collaborate with all levels of the organization and demonstrate a team-oriented work style.
Excellent organizational skills and attention to detail.
Ability to manage shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
Strong analytical and reasoning abilities.
Ability to maintain confidential and sensitive information and exercise sound judgment.
Ability to work overtime.
BS/BA degree or equivalent work experience.

Responsibilities

Perform administrative, document production, organizational, research, and client support/contact duties.
Maintain attorneys' calendars, schedule meetings, manage expense reimbursements, and coordinate travel.
Create, format, and edit complex legal documents.
Coordinate preparation of responses to Auditor requests.
Work with attorneys and the Conflicts Department to manage new client intake.
Enter and track attorney time in the time management database.
Organize and maintain paper and electronic files according to firm procedures and standards.
Support the reception and hospitality department as needed.
Provide event support, including assisting with planning and working events, including after-hours events.