ADMINISTRATIVE ASSISTANT I - 80004151

State of Florida • Pensacola, FL

3d • Onsite

About The Position

This position is located at the Escambia Regional Juvenile Detention Center and handles facility matters relating to fiscal operations. It provides high-level administrative support, including conducting research, preparing reports, handling information requests, assisting with program management and constituents, and performing administrative and clerical functions. These functions include preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff; some positions in this occupation may coordinate work and supervise employees.

Requirements

• Knowledge of data collection methods and effective communication principles and techniques.
• Knowledge of Microsoft Word and Excel.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, purchasing, or report writing.
• Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies, and procedures, and use problem-solving techniques.
• Ability to establish and maintain effective working relationships with others.
• Experience working in MyFloridaMarketPlace and SAMAS/FLAIR Accounting Systems.
• Proficiency in Microsoft Word and Excel.

Nice To Haves

• Three years of secretarial or clerical work experience. College education may substitute at 30 semester or 45 quarter hours per year of required work experience; a high school diploma or equivalency may substitute for one year of required work experience.

Responsibilities

• Handle facility matters relating to fiscal operations.
• Conduct research and prepare reports.
• Handle information requests and assist with program management.
• Assist constituents.
• Prepare correspondence and perform administrative and clerical functions.
• Receive visitors, arrange conference calls, and schedule meetings.
• Potentially train and supervise lower-level clerical staff or coordinate work and supervise employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed