Administrative Assistant I - 80004151

State of Florida • Pensacola, FL

1d • Onsite

About The Position

This position is located at the Escambia Regional Juvenile Detention Center in Pensacola, Florida, and handles facility matters relating to fiscal operations. It provides high-level administrative support, including conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions. Duties may also include training and supervising lower-level clerical staff; some positions in this occupation coordinate work and supervise employees.

The listed minimum pay is $1,424.61 biweekly. The position is subject to background checks, and candidates must complete all required fields in the Florida Department of Juvenile Justice Candidate Profile. The Department participates in E-Verify and is a Drug-Free workplace.

Requirements

• Knowledge of data collection methods and effective communication principles and techniques.
• Knowledge of Microsoft Word and Excel.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, purchasing, or report writing.
• Ability to prepare correspondence and reports; understand and apply applicable rules, regulations, policies, and procedures; and use problem-solving techniques.
• Ability to establish and maintain effective working relationships with others.
• Experience working in MyFloridaMarketPlace and SAMAS/FLAIR Accounting Systems.
• Proficiency in Microsoft Word and Excel.
• Complete all fields in the Candidate Profile, including full work history, duties and responsibilities, hours worked, supervisor information, reason for leaving, and formal education details.

Nice To Haves

• Three years of secretarial or clerical work experience. College education may substitute at the rate of 30 semester or 45 quarter hours for each year of required work experience; a high school diploma or equivalent may substitute for one year of required work experience.
• Eligible veterans are encouraged to apply and may receive Veterans’ Preference. Certain service members may be eligible for waivers of postsecondary educational requirements.

Responsibilities

• Handle facility matters relating to fiscal operations.
• Conduct research and prepare reports.
• Handle information requests and assist with program management.
• Assist constituents.
• Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
• May train and supervise lower-level clerical staff.
• Some positions in this occupation may coordinate work and supervise employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed