Administrative Assistant 633621
About The Position
The Spears School of Business at Oklahoma State University is seeking an Administrative Assistant to support the Departments of Finance & Economics. The role provides administrative support to visitors, students, faculty, lecturers, graduate assistants, and student workers, and helps coordinate departmental operations. Duties include handling travel, purchasing, department fund monitoring, course scheduling, textbook orders, classroom reservations, faculty recruitment logistics, tenure and promotion packets, departmental records and calendars, catering, and event logistics. The position is based at OSU-Stillwater and follows a Monday through Friday, 8 AM to 5 PM schedule, with occasional evenings and weekends for special events. The appointment is regular and continuous until further notice. The hiring range is $15.50–$22.00 per hour.
Requirements
- High school diploma or GED, conferred on or before the agreed-upon start date.
- Five years of related experience; post-secondary education may substitute for years of required experience.
- Ability to accomplish tasks without supervision.
- Strong managerial, organizational, and interpersonal skills.
- Attention to detail and ability to meet deadlines and handle multiple priorities.
- Excellent oral and written communication skills.
- Service-oriented attitude.
- Proficiency with Microsoft Word and Excel.
- Ability to maintain confidentiality of sensitive information.
Nice To Haves
- Bachelor's degree.
- Six to seven years of administrative assistance experience in higher education.
Responsibilities
- Serve as the first point of contact for visitors, students, and faculty.
- Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
- Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs.
- Assist with course scheduling, textbook orders, and classroom reservations.
- Assist with faculty recruitment logistics and assemble tenure and promotion packets.
- Maintain departmental records and calendars with precision and confidentiality.
- Coordinate travel, catering, and event logistics.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
