Administrative Assistant 633621

Oklahoma State University • Stillwater, OK

16h • Onsite

About The Position

The Spears School of Business at Oklahoma State University is seeking a detail-oriented, self-motivated Administrative Assistant to support the Departments of Finance and Economics. The role provides administrative support to faculty, lecturers, graduate assistants, and student workers while serving as the first point of contact for visitors, students, and faculty. The position coordinates departmental operations and supports academic and faculty processes, including course scheduling, recruitment logistics, and tenure and promotion documentation.

Requirements

• High school diploma or GED, conferred on or before the agreed-upon start date.
• Five years of related experience; post-secondary education may substitute for years of required experience.
• Ability to accomplish tasks without supervision.
• Strong managerial, organizational, and interpersonal skills.
• Attention to detail and ability to meet deadlines and handle multiple priorities.
• Excellent oral and written communication skills.
• Service-oriented attitude.
• Proficiency with Microsoft Word and Excel.
• Ability to maintain confidentiality of sensitive information.

Nice To Haves

• Bachelor's degree.
• Six to seven years of administrative assistance experience in higher education.

Responsibilities

• Serve as the first point of contact for visitors, students, and faculty.
• Coordinate departmental operations, including travel and purchasing, and monitor department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs.
• Assist with course scheduling, textbook orders, and classroom reservations.
• Assist with faculty recruitment logistics and assemble tenure and promotion packets.
• Maintain departmental records and calendars with precision and confidentiality.
• Coordinate travel, catering, and event logistics.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED