Mechanical Engineering Administrative Assistant

Rose-Hulman Institute of Technology•Terre Haute, IN

5d•$40,000 - $45,000

About The Position

Rose-Hulman Institute of Technology is hiring an Administrative Assistant to provide primary administrative support to its Department of Mechanical Engineering. The role provides clerical, departmental, and student support, including handling inquiries, maintaining records and filing systems, coordinating academic and departmental activities, and assisting with financial and student-worker administration. The Administrative Assistant supports departmental programs, projects, and events, and coordinates appointments, meetings, meeting spaces, calendars, and travel arrangements as requested. The position calls for strong organizational, communication, and customer service skills, as well as the ability to manage multiple priorities while providing professional and efficient support. The position requires a high school diploma and two to three years of professional work experience. Preferred candidates have strong written and verbal communication, interpersonal, customer service, organizational, and detail-oriented skills; proficiency with Microsoft Office Suite or similar software; the ability to learn new processes and systems; familiarity with clerical procedures, recordkeeping, and filing; and the ability to work independently. Rose-Hulman describes its campus culture as student-focused, welcoming, inclusive, supportive, and flexible. The position is not eligible for work visa sponsorship. Applications are accepted online until the position is filled.

Requirements

High school diploma.
Two to three years of professional work experience.

Nice To Haves

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficiency in Microsoft Office Suite or related software.
Comfort learning and adapting to new processes and systems.
Excellent organizational skills and attention to detail.
Advanced understanding of clerical procedures and systems, such as recordkeeping and filing.
Ability to work independently.

Responsibilities

Answer, screen, and direct telephone calls and walk-in inquiries; greet visitors; and provide general information to students, faculty, staff, and the public.
Prepare routine correspondence; maintain electronic filing systems; and copy, collate, assemble, and distribute departmental materials.
Hire student graders and Teaching Assistants (TAs), and review and approve student worker timesheets.
Track department spending, code departmental expenses, and submit monthly expense reports.
Support departmental programs, projects, and events by coordinating registrations, scheduling presenters, arranging food and beverage services, and preparing program materials.
Assist with academic coordination, student registration processes, textbook management, and incident reporting.
Maintain established records and filing systems through regular data collection, record maintenance, and data entry.
Schedule appointments and meetings, reserve meeting spaces, maintain electronic calendars, and coordinate travel arrangements as requested.

Benefits

A variety of health benefit options.
Voluntary Group Accident and/or Group Critical Illness Insurance.
Pet Insurance.
Caregiver Resources.
Participation in Tuition Exchange.
A generous and flexible paid leave program.
Dedicated time for professional development.
Access to full-service fitness facilities and programming.
Access to a performing arts center featuring national touring acts and campus productions.
Access to state-of-the-art labs, facilities, and equipment.
Opportunities to participate in philanthropic and volunteer activities.