Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• High school diploma or GED equivalent.
• Minimum 7 years of administrative experience.

Nice To Haves

• Associate's degree preferred.

Responsibilities

• Provides high-level administrative assistance for procedures, tasks, and activities associated with executives.
• Supports one or more executives, collaborating with their administrative support as needed.
• Manages executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Plans, hosts, and facilitates cross-team meetings, social gatherings, and conferences.
• Greets visitors, screens and directs phone calls, and escorts visitors.
• Coordinates high-level meetings and offsite events, including scheduling, agendas, logistics, space plans, and catering.
• Copies, scans, files, and tracks business documents and conducts research on specialized topics.
• Manages confidential business matters and communications.
• Participates in executive leadership meetings to plan the week, provide information and deliverables, and help reprioritize projects.
• Makes travel arrangements and reservations for leadership and senior managers.
• Prioritizes mail, responds to correspondence as appropriate, and gathers information needed to address complex or urgent correspondence.
• Composes and types correspondence, including invitations and informative materials.
• Serves as a point of contact between executive leadership and employees or other stakeholders.
• Creates and prepares reports, presentations, and documents based on general instructions; maintains relevant databases and records.
• Creates and prepares reports, presentations, and documents for board meetings.
• Reviews presentation materials for effective delivery to the intended audience and distributes information and materials to staff as required.
• Provides statistical and budget reports to leadership as needed or requested.
• Attends executive meetings to stay informed about the business and connect information across the company.
• Greets and provides general support to visitors, vendors, callers, and internal staff from the Health Support Center or facilities.
• Develops, implements, and improves office policies and procedures.
• Manages administrative or departmental projects, gathers research, generates reports, and notifies project participants about timelines and completion dates.

Benefits

• Multiple levels of medical, dental, and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, and hospital indemnity insurance.
• Short- and long-term disability insurance.
• Paid family leave and paid time off.
• Higher education and certification tuition assistance.
• Loan assistance.
• 401(k) retirement package with company match.
• Wellness programs, including free gym memberships, virtual care appointments, mental health services, and discount programs.
• Ongoing learning and career advancement opportunities.