Executive Administrative Assistant

Lifepoint Health • Youngstown, OH

14h

About The Position

The Executive Administrative Assistant provides high-level administrative support to company executives. The role conducts research, prepares statistical and budget reports, handles information requests, and performs clerical and office functions. It supports one or more executives, often working closely with their administrative support, and serves as a point of contact between executive leadership and employees or other stakeholders.

The position manages executive calendars, correspondence, confidential business matters, travel arrangements, meetings, events, and business documents. It also prepares reports, presentations, and materials for board and other executive meetings; maintains databases and records; supports administrative and departmental projects; and develops and improves office policies and procedures.

Requirements

• High school diploma or GED equivalent.
• Minimum 7 years of administrative experience.

Nice To Haves

• Associate's degree preferred.

Responsibilities

• Provides high-level administrative assistance for procedures, tasks, and activities associated with executives.
• Supports one or more executives, collaborating with their administrative support as needed.
• Manages executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Plans, hosts, and facilitates cross-team meetings, social gatherings, and conferences.
• Greets visitors, screens and directs phone calls, and escorts visitors.
• Coordinates high-level meetings and offsite events, including scheduling, agendas, logistics, space plans, and catering.
• Copies, scans, files, and tracks business documents and conducts research on specialized topics.
• Manages confidential business matters and communications.
• Participates in executive leadership meetings to plan the week, provide information and deliverables, and help reprioritize projects.
• Makes travel arrangements and reservations for leadership and senior managers.
• Prioritizes mail, responds to correspondence as appropriate, and gathers information needed to address complex or urgent correspondence.
• Composes and types correspondence, including invitations and informative materials.
• Serves as a point of contact between executive leadership and employees or other stakeholders.
• Creates and prepares reports, presentations, and documents based on general instructions; maintains relevant databases and records.
• Creates and prepares reports, presentations, and documents for board meetings.
• Reviews presentation materials for effective delivery to the intended audience and distributes information and materials to staff as required.
• Provides statistical and budget reports to leadership as needed or requested.
• Attends executive meetings to stay informed about the business and connect information across the company.
• Greets and provides general support to visitors, vendors, callers, and internal staff from the Health Support Center or facilities.
• Develops, implements, and improves office policies and procedures.
• Manages administrative or departmental projects, gathers research, generates reports, and notifies project participants about timelines and completion dates.

Benefits

• Multiple levels of medical, dental, and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, and hospital indemnity insurance.
• Short- and long-term disability insurance.
• Paid family leave and paid time off.
• Higher education and certification tuition assistance.
• Loan assistance.
• 401(k) retirement package with company match.
• Wellness programs, including free gym memberships, virtual care appointments, mental health services, and discount programs.
• Ongoing learning and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED