Seasonal Administrative Assistant (6-Week Assignment)

LanguageLine Solutions

18h

About The Position

Health Advocate is hiring an Administrative Assistant for a seasonal six-week assignment, with the possibility of extension. The role provides administrative support to department staff and performs varied tasks that may require prioritization according to timelines. Duties include phone coverage, processing affiliate invoices, compiling data from multiple systems into reports, working on projects using office software, and preparing and distributing meeting minutes. The position pays $16 per hour.

The work is primarily in an indoor office environment near computers, telephones, and printers. It is sedentary, with most time spent sitting, and involves continuous computer and communication tasks throughout the workday. The position requires handling confidential information appropriately and collaborating with internal and external contacts. Other duties may be assigned as needed.

Requirements

• High school diploma or GED.
• At least 3 years of increasingly responsible administrative assistant experience in a medium to large corporation.
• Intermediate knowledge of Word, Excel, and PowerPoint.
• Very strong system skills, particularly with Word, Excel, and PowerPoint.
• Ability to communicate directly with a variety of internal and external resources to complete multiple tasks.
• Ability to understand confidential information and the implications of sharing it.
• Excellent interpersonal skills, including verbal and written/email communication.
• Ability to work in a team-based environment.

Nice To Haves

• Additional specialized administrative coursework in office practices, management, or business administration.

Responsibilities

• Provide phone coverage.
• Process affiliate invoices for timely payment.
• Gather data from various systems and compile it into reports.
• Work on projects using Word, Excel, PowerPoint, and similar tools.
• Compose meeting minutes and distribute them to appropriate parties.
• Provide administrative support to department staff and prioritize work according to timelines.
• Perform other related duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED