Administrative Assistant - Warden's Office

State of Indiana•Logansport, IN

19h•Onsite

About The Position

The Administrative Assistant works as a professional staff assistant in the Warden's Office at Logansport Juvenile Correctional Facility, a multi-level security facility in Logansport, Indiana, serving incarcerated males ages 12 to 21. The role performs a variety of administrative tasks, researches and prepares reports, maintains procedural manuals, and reviews policies and procedures for administrative soundness. It also coordinates work across agency sections, answers public inquiries about policies and procedures, recommends improvements to administrators, and monitors and documents departmental activity for compliance with applicable rules and regulations. Other duties and responsibilities may be assigned or changed at any time. The position calls for administrative management knowledge, research and report-writing skills, clear communication, attention to detail, organization, and proficiency with Microsoft Office Suite. A degree is not required. A high school diploma or equivalent and at least four years of relevant experience may be considered. The role may be used in a supervisory capacity based on agency needs. Employment with the State of Indiana includes a comprehensive benefits package for full-time employees.

Requirements

Specialized knowledge of basic administrative management principles and theories.
Working knowledge of research techniques and report composition.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills, including the ability to prioritize tasks and multitask.
Ability to use Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to analyze procedures and policies, write procedural manuals, and recommend improvements.
Ability to coordinate the work of section staff.
Ability to maintain cooperative work relationships.
Ability to perform essential functions with or without reasonable accommodation.
A degree is not required; a high school diploma or equivalent and at least four years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Responsibilities

Perform multiple administrative tasks as a professional staff assistant.
Research and prepare reports on agency programs and procedures.
Prepare and maintain procedural manuals for agency functions.
Review policies, plans, and procedures for administrative soundness.
Coordinate the work of various agency or department sections.
Answer public inquiries about policies and procedures in the assigned area.
Recommend procedural and methodological improvements to administrators to increase efficiency and effectiveness.
Monitor and document departmental activity to ensure compliance with applicable federal, state, and local rules and regulations.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including paid new parent leave, childbirth recovery leave for eligible mothers, community service leave, vacation, personal and sick leave, and paid holidays.
Education reimbursement program.
Group life insurance.
Referral bonus program.
Employee assistance program with covered behavioral health visits.
Eligibility as a qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.