ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
Crothall Healthcare is hiring a full-time Administrative Assistant at AdventHealth Tampa in Tampa, Florida. The position provides clerical functions and administrative support for food service programs. The schedule is Monday through Friday, 9:00 a.m. to 5:30 p.m., and the fixed pay rate is $18.00 per hour. Prior administrative experience is preferred. The role includes professional telephone and inquiry handling, maintaining confidential personnel and program records, assisting management with confidential employment and labor-relations documents, and supporting staffing needs. It also involves entering sales and meal-count data, reconciling deposits and vendor statements, processing invoices, preparing reimbursement claims and financial reports, attending required meetings, and maintaining a clean and safe work environment.
Requirements
- Prior administrative experience is preferred, not required.
- Qualified candidates must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Nice To Haves
- Prior administrative experience.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centric approach.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor-relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the Supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment using a computer, verify calculations and item prices against bid specifications, and check for pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and the Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Eligible associates may receive paid and/or unpaid time off in accordance with applicable laws.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
