Administrative Assistant 3

GRIFOLS, S.A.•CA-Los Angeles, CA

19h•$29 - $35•Onsite

About The Position

The Administrative Assistant 3 provides general administrative, organizational, and customer service support to a department, its managers, and/or its director. The position supports administrative operations, handles sensitive information, prepares reports and correspondence, coordinates meetings and travel, and helps onboard new department employees. It also requires adherence to FDA procedures and documentation practices, departmental safety policies, and the ISO 14001 Environmental Management System. The role performs complex and advanced administrative tasks and trains entry-level personnel. This position is based at Grifols' Valley Boulevard manufacturing plant in Los Angeles, California. Work is performed in an office environment, with frequent driving to site locations and occasional travel within the United States. The stated pay scale is $28.78–$35.00, with eligibility to participate in up to 5% of the company bonus pool.

Requirements

Associate's degree required; alternatively, a high school diploma or GED and at least 6 years of related administrative experience may be accepted in lieu of the degree.
At least 4 years of related administrative experience required.
The posting also specifies a minimum of 3–5 years of administrative experience supporting senior leadership, preferably in pharmaceutical or bioscience, with strong knowledge of the supported department.
In-depth understanding of office management and administrative support.
Excellent customer service skills.
Ability to work independently with minimal supervision.
Strong organizational, analytical, and problem-solving skills, including the ability to make structured routine decisions.
Proactive, results-oriented approach and strong attention to detail.
Strong work ethic, good judgment, and ability to prioritize and manage multiple tasks to meet deadlines.
Strong interpersonal skills and ability to interact with personnel at all levels in a team environment.
Excellent verbal and written English communication skills.
Computer literacy and proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint.
Ability to meet the position's physical and communication demands, including frequent sitting, frequent hand movements, occasional walking and standing, occasional neck bending and twisting, and lifting and carrying up to 25 pounds.

Nice To Haves

Bachelor's degree, preferably with an emphasis in Business Administration, Communications, or a closely related discipline.
SAP experience is highly desired.
Administrative experience in the pharmaceutical or bioscience field is preferred.

Responsibilities

Provide administrative and clerical support to department managers or staff.
Organize the department, including setting up and maintaining files, handling mail, and distributing information.
Process confidential and sensitive information in support of administrative activities.
Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation.
Type letters, reports, and records, ensuring grammatical accuracy, conformance with procedures, and factual correctness.
Maintain department and/or management calendars.
Schedule meetings and arrange conference rooms.
Prepare documents for meetings and attend meetings to take minutes or provide information as requested.
Prepare materials and make arrangements for conferences and travel.
Assist with department phone coverage and take messages as needed.
Maintain office-supply inventory.
Coordinate onboarding for new department employees.
Prepare expense reports.
Follow procedures and practices according to FDA regulations, with strong attention to documentation requirements.
Adhere to departmental corporate safety policies.
Train entry-level personnel and perform complex and advanced job tasks.
Support and comply with ISO 14001 Environmental Management System requirements.