Administrative Assistant II

MSD • North Wales, PA

19h • $63,800 - $100,400

About The Position

The Administrative Assistant II provides comprehensive administrative support and office management for Directors on the Strategy Transformation & Change (ST&C) team within CEI. The role calls for professional judgment and careful handling of confidential information, along with proactive management of calendars, meeting logistics, domestic and international travel arrangements, expenses, and correspondence. The assistant works with internal and external stakeholders and coordinates closely with other support staff, adapting to changing situations and resolving scheduling conflicts independently.

The position also supports general administrative and clerical operations, records and database maintenance, routine financial processes, meeting and event coordination, and the team’s hiring process. The role requires strong organization, communication, attention to detail, and the ability to manage multiple assignments. The position is regular, with a first-shift schedule. Salary range: $63,800–$100,400. The employee may be eligible for an annual bonus and long-term incentive, if applicable.

Requirements

• High school diploma or equivalent.
• At least 3 years of administrative assistant experience.
• Advanced computer skills using MS Outlook, MS Teams, Word, Excel, PowerPoint, and other company internal systems.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
• Experience with SAP, Concur, and Ariba for expense reports, purchase orders, payment requests, vendor-add forms, and reporting within these systems.
• Ability to handle and prioritize many simultaneous assignments.
• Event planning and coordination experience.
• Extraordinary attention to detail.
• Outstanding communication, collaboration, and people skills.
• Budget and finance management experience.

Nice To Haves

• Project management experience.

Responsibilities

• Perform administrative and clerical duties requiring analytical ability, independent judgment, and problem-solving.
• Review priorities with management as needed.
• Distribute and collect mail; provide phone coverage; copy and scan documents; and prepare basic expense reports or routine financial disbursements.
• Apply company, organizational, and divisional procedures and relevant specialized terminology.
• Interact with internal and external clients.
• Transcribe, record, assemble, track, verify, and maintain accurate data, electronic records, and spreadsheets.
• Coordinate routine domestic and international travel arrangements.
• Write or answer routine correspondence as directed, including form letters using mail merge.
• Maintain daily calendars and schedule internal and external meetings, teleconferences, and videoconferences; accept meetings on behalf of management.
• Proofread materials and ensure accuracy, including grammar.
• Maintain general and department- or division-specific databases and applications.
• Conduct basic Internet and Intranet research for analyses, presentations, and reports.
• Use EZ Buy to order departmental supplies; use COMET; prepare routine disbursements; and follow up on invoices.
• Travel occasionally as required by the position; the posting separately states that no travel is required.
• Multitask and manage competing assignments.
• Support the HR hiring process for open team positions.
• Assist with special projects and other duties as assigned, including work within the employee’s classification throughout the bargaining unit.
• Assist with HtR and Workday tasks as needed.

Benefits

• Medical, dental, vision healthcare, and other insurance benefits for employees and family.
• Retirement benefits, including a 401(k).
• Paid holidays.
• Vacation.
• Compassionate and sick days.
• Eligibility for an annual bonus and long-term incentive, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED