Senior Administrative Assistant

Oracle • Nashville, TN

10h • $50,000 - $118,200 • Onsite

About The Position

Oracle is seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This position extends beyond traditional administrative work, with opportunities to influence team culture, support organizational planning, and help execute key initiatives. The role involves executive communications and calendar management, project and operations tracking, employee event and engagement programming, budget coordination, cross-functional relationship management, and talent support. The position is based in Nashville and is fully in office.

Requirements

• 3–5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
• Proven project management skills and ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills, with tact and professionalism when working across organizational levels.
• Excellent written and verbal communication skills, including the ability to synthesize complex topics into clear, actionable messaging.
• Strong discretion and judgment in handling confidential information.
• Highly organized, proactive, adaptable, resourceful, and self-motivated.
• Ability to work in a dynamic, fast-paced environment with shifting priorities and evolving business needs.
• Strong organizational skills.
• Ability to exercise judgment within defined procedures and practices to determine appropriate action.
• Ability to handle complex assignments requiring considerable judgment and initiative to resolve problems and make recommendations.
• Ability to handle highly confidential and critical details.

Nice To Haves

• Experience with Confluence, Workday, expense platforms, and CRM systems.

Responsibilities

• Manage and optimize the executive’s calendar in alignment with strategic priorities and communicate updates or changes.
• Draft, edit, and manage internal and external communications while maintaining confidentiality.
• Prepare briefing documents and materials for executive meetings with internal teams, customers, partners, investors, and industry stakeholders.
• Maintain CRM-style records of key external relationships and track executive interactions.
• Coordinate executive participation in industry events, conferences, and press engagements.
• Work with globally distributed teams.
• Track and report progress on key initiatives and organizational OKRs, flagging risks or blockers to leadership.
• Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.
• Identify operational process gaps and propose data-driven solutions to improve efficiency and impact.
• Lead planning and content coordination for employee-facing events, including All Hands, Town Halls, AMA sessions, and team offsites.
• Organize and execute team morale activities and leadership development events.
• Drive mentoring, focus group, and employee engagement initiatives, including tracking and acting on employee morale metrics.
• Manage travel and expense submissions and approvals in accordance with budget guidelines and business relevance.
• Partner with finance and operations to monitor team spending and improve processes.
• Collaborate across functions and teams to gather and synthesize strategic insights.
• Build trusted relationships across organizational levels to support communication and initiative alignment.
• Work with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans.
• Support internal mobility and succession planning initiatives and help drive onboarding for senior-level hires.
• Coordinate the candidate experience for senior hires from interviews through onboarding.
• Mentor and coach other Executive Assistants and foster a collaborative, high-performance EA community.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short-term disability insurance
• Long-term disability insurance
• Life insurance
• Supplemental life insurance for employees and eligible family members
• Health care and dependent care flexible spending accounts
• Pre-tax commuter and parking benefits
• 401(k) plan with company match
• Paid time off, including flexible vacation for eligible salaried employees or accrued vacation for other eligible employees
• 11 paid holidays
• Paid sick leave
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning services
• Group legal benefits
• Voluntary auto, homeowner, and pet insurance
• Potential equity eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed