Senior Administrative Assistant

HealthPartners • Bloomington, MN

10d • $26 - $38

About The Position

Provides confidential administrative support to a Vice President and/or Director and other team members as directed. The role supports budget management, special projects, file maintenance, and other administrative functions to help ensure efficient department operations. Responsibilities include coordinating calendars, meetings, travel, documents, visitor reception, and administrative projects, while exercising independent judgment and maintaining confidentiality.

Requirements

• High school diploma or GED.
• At least 2 years of administrative assistant experience or a 4-year college degree.
• Strong desktop tool skills, including Microsoft Word, Excel, and PowerPoint.
• Strong oral and written communication skills.
• Excellent spelling, grammar, editing, and organizational skills.
• Ability to accurately type 45 words per minute.
• Ability to operate various office equipment.
• Ability to work independently and with minimal supervision.
• Ability to handle highly confidential information.
• Ability to work under pressure and meet tight deadlines.
• Good problem-solving skills.
• Excellent customer service and interpersonal skills.

Nice To Haves

• Two-year Administrative Assistant degree or certificate.

Responsibilities

• Perform administrative tasks supporting department Director(s), including typing, copying, sending faxes, maintaining files and records, answering calls, taking messages, maintaining appointment calendars, arranging meetings, and sorting and distributing mail.
• Create, proofread, and edit correspondence, spreadsheets, presentations, reports, and other confidential materials using appropriate software and office equipment.
• Manage the Director’s calendar, help use time efficiently, and balance multiple priorities.
• Arrange meetings, coordinate room and equipment needs, make food service arrangements within the established budget, and prepare requested presentation and meeting materials.
• Audit budget reports, notify Finance of errors or problems, assist with resolution, and prepare expense reports as requested.
• Greet visitors and direct them to the appropriate person.
• Coordinate travel arrangements and prepare itineraries as necessary.
• Handle administrative projects requiring independent judgment and action.
• Provide backup to other administrative support staff as needed.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits supporting health, time off, retirement planning, and continuous learning opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED