Senior Administrative Assistant

Vail Resorts • Truckee, CA

10d • $22 - $26

About The Position

The Senior Administrative Assistant supports members of the resort Senior Leadership team and Hospitality teams. The role provides executive-level administrative support, manages communications and schedules, assists with training and event coordination, and handles sensitive information with discretion. It also supports resort and community relations and may assist front-line operations during high-volume periods.

This is a year-round, full-time position. The listed expected pay range is $22.09–$25.99 per hour. Housing is not available.

Requirements

• High school diploma or GED.
• At least 3 years of previous administrative experience supporting an executive-level position.
• Adequate knowledge of Microsoft Office Suite and computer software systems to complete assigned tasks.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Fluent English-language skills.
• Impeccable time-management skills.
• Strong foresight and emotional intelligence.
• Ability to support the Leadership team.
• Desire to learn and grow in the role and community.

Nice To Haves

• Familiarity with IQware, Canva, and Emma.

Responsibilities

• Use computer software, including Microsoft Word, Outlook, PowerPoint, Excel, and Smartsheets, to support Hospitality teams with word processing, accounting data, project timelines, and other applications.
• Coordinate communications and announcements about upcoming commitments and responsibilities with Hospitality teams.
• Maintain strict confidentiality in executive-level communications and use sound judgment when handling sensitive information.
• Support resort training programs, communication plans, and management outreach.
• Prepare meeting binders, permits, contracts, reports, and other communications.
• Handle routine office tasks, including multi-line phones, mail and email, phone indexes, calendars and appointments, travel arrangements, and filing systems.
• Send, receive, distribute, and dispose of mail for associations, owners, and department leaders.
• Support the contract approval process by maintaining records and schedules and coordinating communication between departments.
• Prioritize multiple assignments with changing, time-sensitive deadlines and assist with event planning and coordination as needed.
• Originate and manage the Mountain Money process.
• Handle guest and community relations, including telephone contact and correspondence.
• Maintain company calendars and schedules, including managers’ days off, the budget calendar, contact information, and organizational charts.
• Adapt to tight deadlines and changing priorities while maintaining accuracy, dependability, and a positive attitude.
• Support front-line operations during high-volume periods as needed.
• Manage office equipment, scheduled maintenance, service contracts, and the security of specialized office equipment.
• Coordinate cleaning and upkeep of administrative offices.
• Manage leases, lease payments, and payment schedules.
• Manage subscription and membership accounts, including magazine renewals, HOA dues, and Chamber dues.
• Coordinate local records retention and management with departments and corporate.
• Perform other assigned duties.

Benefits

• Free employee ski passes and discounted lift tickets for friends and family, plus free ski lessons.
• Employee discounts on lodging, food, gear, and mountain shuttles.
• 401(k) retirement plan.
• Employee Assistance Program.
• Training and professional development.
• Referral Program.
• For eligible full-time roles: health, medical, dental, and vision insurance plans; free ski passes for dependents; critical illness and accident plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED