Administrative Assistant, Senior

COLSA•Oklahoma City, OK

5d•Onsite

About The Position

COLSA is seeking an Administrative Specialist, Senior to support the Air Force on its Mobility contract at Tinker AFB, Oklahoma. The role provides comprehensive administrative and program support to a directorate, its divisions, and program personnel. Work includes coordinating calendars, meetings, briefings, reports, documentation, records, travel, time and attendance data, suspense tracking, and program management activities. The position also supports management, financial, contracting, configuration, engineering, systems integration, and logistics functions.

Responsibilities

Assist with planning and coordinating directorate day-to-day business, including executive calendars, meetings, program information gathering, acquisition planning, milestone tracking, staff coordination, and decision documentation.
Develop, maintain, and modify directorate, division, and program schedules and calendars.
Assist with planning, editing, developing, publishing, and storing program documentation, plans, directives, reports, briefings, and presentations in requested formats and media.
Organize and facilitate program briefings by gathering information and reviewing reports, charts, and other materials.
Plan and coordinate meetings, including video teleconferences, room setup, seating, name placards, and securing conference rooms afterward.
Prepare visual aids, graphics, hard-copy briefings, and reports; file and retrieve graphics materials; and provide assistance during briefings as requested.
Assist with maintaining government operating instructions and developing and maintaining self-inspection checklists.
Maintain official file plans using AFRIMS or other appropriate information management systems, and assist with establishing and maintaining divisional and program master files.
Search active and inactive, physical and electronic records, including final and draft documents, using AFRIMS and the ERM structure.
Assist with preparing and processing CONUS and OCONUS travel arrangements and travel vouchers.
Verify data inputs for ATAAPS, DCPS, CSR, in/out-processing, DTS, and FARM.
Assist with the suspense tracking system through Work Flow.
Assist in developing program documentation, such as aircraft availability plans, program management plans, and modification management plans, as well as other plans, strategies, schedules, or agreements.
Collect, prepare, and display materials for staff meetings.
Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.
Provide administrative assistance to the Management Operations Division and its personnel.
Assist with managing and tracking civilian and military decoration programs within the directorate or division.
Assist with tracking training budget information for the training GPC holder.