Administrative Assistant, Senior

SB Clinical Practice Management Plan•Stony Brook, NY

2d•Onsite

About The Position

The Senior Administrative Assistant provides administrative support to Stony Brook Psychiatric Associates, UFPC, helping ensure the efficient operation of the department. The role supports managers and employees with organizational and communication tasks and works independently as well as collaboratively on special projects. This is a full-time, onsite position in Stony Brook, New York, scheduled Monday through Friday from 8:30 AM to 5:00 PM. The posted pay range is $25.27 to $31.58; compensation depends on relevant experience, education, and market factors. The position is largely sedentary, with the employee stationary for most of the day. Regular communication with patients, staff, and medical providers is required, including exchanging accurate information. Additional physical demands, if any, will be outlined by management. Duties may change in response to department needs.

Requirements

Associate degree, or two years of administrative experience in lieu of a degree.
Three years of administrative experience.
Excellent expressive and written communication skills.
Highly organized and able to multitask.
Proficiency in Microsoft Office Word and Excel.

Nice To Haves

Bachelor’s degree in a related field.
Administrative Assistant experience in a healthcare setting.
Proficiency using Microsoft Office PowerPoint and Access.

Responsibilities

Schedule meetings and maintain calendars.
Answer and direct phone calls.
Act as a liaison with other departments and outside agencies.
Handle confidential information and maintain confidential files.
Order supplies and prepare payment requisitions.
Open, sort, and distribute mail.
Coordinate maintenance of office equipment.
Make travel arrangements.
Plan events and large gatherings.
Prepare presentations, meeting materials, and handouts.
Scan and maintain documents and files.
Assist with day-to-day department operations and maintain an office environment that supports productivity.
Research issues as needed.
Update and maintain databases.
Work independently and within a team on special projects.
Perform other duties as assigned by management.