Part-time Administrative Assistant II

Iowa State University•Ames, IA

19h•Onsite

About The Position

The Department of Political Science within the College of Liberal Arts and Sciences at Iowa State University is seeking a part-time Administrative Assistant II to support the department’s daily front-office operations. The position greets and assists walk-in visitors, directs individuals to appropriate campus services, and responds to telephone, email, and written inquiries from faculty, staff, students, patrons, and alumni. This is a 10-month appointment for 30 hours per week, with an expected Monday-through-Friday schedule. The appointment is regular and part-time. Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship; immigration sponsorship is not available.

Requirements

High school diploma or equivalent.
Three years of related experience.
Legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Nice To Haves

Experience serving as a primary point of contact and providing administrative support in a professional office environment.
Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.
Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments.
Strong attention to detail and accuracy in completing administrative tasks and maintaining records.

Responsibilities

Manage daily front-office operations, including reception, telephone and email inquiries, and visitor assistance.
Coordinate department calendars, room reservations, meetings, and events.
Maintain departmental files, directories, listservs, website content, and office supplies.
Process purchasing, financial transactions, travel arrangements, reimbursements, and purchasing card expenses.
Coordinate departmental IT and key requests, distribution, and returns.
Provide administrative support to the department chair, faculty, staff, and students.
Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and student opportunities.
Assist with departmental events, guest speakers, faculty recruitment, and special projects.
Provide backup administrative support to other departments as needed.
Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
Support the graduate program, including admissions and processing assistantships for graduate students.