Administrative Assistant II - Part Time
About The Position
The Administrative Assistant II provides administrative support to senior-level leaders and their team, department, or group. Working under moderate to minimal supervision, this position handles advanced administrative tasks and projects that may be complex or have department, regional, or bank-wide impact. Other responsibilities vary based on the needs of the supported leader, team, department, or group. The role is part-time, scheduled for 30 hours per week, and based at the Billings, Montana Downtown Tower. Typical work hours are Monday through Friday, 9 a.m. to 3 p.m. Overtime may be required based on business needs.
Requirements
- High school diploma or GED.
- Excellent interpersonal skills and the ability to interact in person and by telephone.
- Ability to work independently and prioritize projects and responsibilities.
- Flexibility as priorities change and needs arise.
- Strong organizational skills and attention to detail.
- Ability to communicate effectively.
- Ability to partner and collaborate with others.
- Ability to prioritize workload and remain adaptable in time-sensitive and pressure situations.
- Advanced computer skills, including Microsoft PowerPoint, Microsoft Word, Microsoft Excel, and the Internet.
- Self-driven and motivated, with commitment to First Interstate Bank’s values.
Nice To Haves
- Four to six years of administrative support experience preferred.
Responsibilities
- Greet customers and clients in person, by phone, and through electronic communication, providing a courteous and professional experience.
- Provide clerical and organizational support, including handling correspondence and mail, scanning, and other administrative duties.
- Support processes and prepare documents for business activities.
- Generate documents; coordinate meetings, conferences, presentations, and travel arrangements; and perform routine administrative work.
- Organize and coordinate department functions as requested.
- Design, organize, and maintain the department’s central filing system, including records management and retention tracking.
- Order and maintain supplies and arrange equipment maintenance.
- Design, construct, and edit PowerPoint presentations.
- Process invoices for payment.
- Provide backup teller and new account duties as needed.
- Perform other duties as assigned.
Benefits
- Paid time off (PTO) and paid federal holidays.
- Child Care Assistance Program for eligible dependents.
- Exercise reimbursement program.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
