Administrative Assistant II - Part Time

First Interstate•Billings, MT

4d•Onsite

About The Position

The Administrative Assistant II provides administrative support for senior-level leaders and their team, department, or group. Working under moderate to minimal supervision, this position assumes administrative responsibility for advanced tasks and projects that may be complex in nature and/or involve department, region, or bank-wide impact. Additional responsibilities vary according to the needs of the leader, team, department, and/or group supported. This is a part-time position located at the Billings, Montana Downtown Tower. Typical work hours are Monday through Friday, 9 a.m. to 3 p.m., with overtime subject to business need. Regular and predictable attendance is required.

Requirements

High school diploma or General Education Degree (GED) required.
Excellent interpersonal skills and ability to interact in person and by telephone.
Ability to work independently and prioritize projects and responsibilities.
Ability to adapt as priorities change and needs arise.
Strong organizational skills and attention to detail.
Ability to communicate effectively.
Ability to partner and collaborate with others.
Ability to prioritize workload and remain adaptable in time-sensitive and pressure situations.
Advanced computer skills, including Microsoft PowerPoint, Microsoft Word, Microsoft Excel, and the Internet.
Self-driven and motivated, with commitment to First Interstate Bank’s values.
Must be able to perform the essential duties satisfactorily, with reasonable accommodations available for qualified individuals with disabilities.
Regular and predictable attendance is required.

Nice To Haves

4–6 years of administrative support experience preferred.

Responsibilities

Greets customers and clients in person, over the phone, and through electronic communication.
Provides a courteous, professional customer experience.
Provides clerical and organizational assistance with department correspondence, mail, scanning, and other administrative duties.
Supports processes and prepares documents for business activities.
Generates documents; coordinates meetings, conferences, presentations, and travel arrangements; and performs routine administrative work.
Organizes and coordinates department functions as requested.
Designs, organizes, and maintains the department’s central filing system, including records management and retention tracking.
Orders and maintains supplies.
Arranges equipment maintenance.
Designs, constructs, and edits PowerPoint presentations.
Processes invoices for payment.
Provides backup teller and new account duties as needed.
Performs other duties as assigned.