Project Assistant (Administrative)

The Poole and Kent Corporation • Ashburn, VA

18h • $58,000 - $65,000 • Onsite

About The Position

The Project Assistant provides administrative support to the Project Manager and project team overseeing commercial construction projects. The role helps ensure projects are completed on time, within budget, and with defined resources, while supporting compliance with company procedures and upstream client or customer requirements. Duties include assisting with project contract administration, preparing spreadsheets and reports, managing correspondence and project records, maintaining electronic files and email, learning client-required software platforms, and supporting the scheduling of project meetings and events. The position is based in Ashburn, Virginia, and requires the ability to meet contractual requirements for full-time onsite work. The employee may also need to commute to field locations and navigate job sites. The work environment is typically an office, with field conditions varying by project, manufacturing, or weather conditions; noise is usually moderate to loud. The position reports to Project Management and has no supervisory responsibilities.

Requirements

• One to three years of receptionist or administrative experience in a professional environment (preferred).
• One to three years of customer service experience (preferred).
• High school diploma or equivalent (preferred).
• Direct experience with Microsoft Word and Excel.
• Experienced typist.
• Excellent written and verbal communication and organizational skills.
• Excellent customer service skills.
• Ability to effectively organize and manage multiple projects.
• Technical skills in receptionist and related assignments.
• Integrity in executing work assignments.
• Strong attention to detail.
• Ability to work independently and demonstrate initiative.
• Commitment to company values.
• Ability to communicate effectively in English and collaborate with customers, employees, unions, government agencies, vendors, suppliers, and other contractor organizations.
• Authorized to work in the United States full-time without current or future employer sponsorship.
• Ability to sit, see, talk, hear, and use hands to finger, handle, or feel objects, tools, or controls.
• Vision abilities including close, distance, and peripheral vision, depth perception, and the ability to adjust focus.
• Ability to commute to field locations and navigate job sites, as needed.

Nice To Haves

• Familiarity with Lotus Notes.
• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customer service experience.
• High school diploma or equivalent.

Responsibilities

• Administratively assist with execution and management of project contract terms.
• Prepare and present computer-generated spreadsheets and reports.
• Prepare general correspondence, matrices, and records relating to project site operations.
• Perform administrative duties at the direction of the Project Manager, including document control, electronic file management, and email management.
• Learn software platforms required by clients for reporting payroll, subcontractor, and related project documentation, as needed.
• Support planning and scheduling project site meetings and events.
• Comply with company operating policies, procedures, and safety programs.
• Meet upstream contractual requirements for working onsite full-time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED