Administrative Assistant

Research Foundation of The City University of New York•New York, NY

19h•Onsite

About The Position

Bronx Community College is seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support the day-to-day operations of the federally funded Bronx GEAR UP INSPIRES Program. The program, led by The Bronx Institute at Lehman College in partnership with Bronx Community College, works with Bronx schools and community partners to provide academic support, college awareness, and opportunities that promote academic achievement, college readiness, and successful transition to higher education. Under the direction and supervision of the Program Coordinator & Liaison, the Administrative Assistant provides administrative, personnel, financial, and programmatic support to help ensure the successful implementation of grant activities and program goals. The role supports program activities at Bronx Community College and partner school sites, including Saturday Academy, school-based tutoring, workshops, orientations, and family events. The position may include Saturday assignments and occasional evening assignments.

Requirements

Associate’s degree from an accredited college.
A minimum of two years of administrative experience.
Strong organizational, interpersonal, written, and oral communication skills.
Proficiency in Microsoft Office and general computer applications.
Ability to work independently with moderate supervision and as part of a team.
Ability to manage multiple tasks and meet established deadlines.
Working knowledge of administrative procedures, purchasing, personnel processes, and grant-related documentation.
Ability to maintain confidentiality and handle sensitive information appropriately.
Flexibility to work evenings and weekends, including Saturday Academy.
Strong commitment to supporting students and the goals of the Bronx GEAR UP INSPIRES Program.

Nice To Haves

Experience in an educational, nonprofit, grant-funded, or community-based environment.
Experience with grant-funded programs, educational programs, RF CUNY, Workday, procurement, purchasing, or personnel administration.
Experience coordinating staff, school-based programs, events, meetings, or student services.
Ability to work effectively with students, families, staff, school personnel, and community partners.

Responsibilities

Coordinate and support the day-to-day administrative operations of the Bronx GEAR UP INSPIRES Program.
Provide administrative support for program activities at Bronx Community College and partner school sites, including Saturday Academy, school-based tutoring, workshops, orientations, and family events.
Maintain accurate and up-to-date student, staff, personnel, attendance, and program records.
Assist with collecting, organizing, and maintaining student and program data and required grant documentation.
Assist with recruiting, screening, interviewing, onboarding, and administrative processing for tutors, instructors, Career Academic Advisors, and other program staff.
Coordinate staff onboarding requirements, including employment documentation, fingerprinting, school access, orientations, and other required clearances.
Assist with RF CUNY and Workday administrative processes, including personnel actions, job postings, timekeeping, timesheets, and employment-related documentation.
Prepare, review, organize, and track purchase requisitions, purchase orders, payment requests, reimbursements, invoices, and other financial documentation.
Track program expenditures and assist with budget monitoring and financial reporting.
Maintain and update job descriptions, staff directories, organizational charts, program forms, guidelines, and administrative materials.
Assist with coordinating program schedules, staff assignments, meetings, school visits, workshops, and special events.
Prepare and distribute professional communications, notices, schedules, forms, and program materials for staff, students, families, and program partners.
Assist with maintaining program supplies, equipment, instructional materials, and program-issued technology.
Communicate and coordinate with RF CUNY, Bronx Community College departments, program staff, vendors, partner schools, and other stakeholders regarding administrative and operational matters.
Maintain confidentiality of student, employee, personnel, financial, and other program information.
Perform other related duties as assigned in support of program goals and student achievement.